Preparatory work of bidders
I. Project establishment
Submit a project proposal
The main contents of submitting the project proposal include: the necessity of putting forward the investment project, the preliminary idea of the proposed scale and construction site, the preliminary analysis of resources, construction conditions and cooperation relations, the investment estimation and financing ideas, and the preliminary evaluation of the economic and social benefits of the total project schedule.
Prepare and submit the pre-feasibility study and feasibility study report of the project.
Prepare the pre-feasibility study and feasibility study report of the project and submit the main contents: the corresponding national and local policies, the existing construction conditions and construction needs of the unit; Feasibility and necessity of project implementation; Market development prospects; Technical feasibility; Feasibility of financial analysis; Benefit analysis (economic, social and environmental), etc.
Second, the construction project construction
After the project is approved, the tenderer shall go through the construction registration with the construction administrative department of the engineering trading center.
Three, the construction unit bidding qualification
Having a business place and corresponding funds for engaging in the bidding agency business.
Have the corresponding professional strength to prepare bidding documents and organize bid evaluation.
If the tenderer does not have the qualification to organize bidding by himself, he has the right to choose a bidding agency and entrust it to handle bidding matters. No unit or individual may designate a tendering agency for the tenderee in any way.
Fourth, handle the transaction voucher.
The tenderer shall go through the transaction registration at the Engineering Trading Center with the Registration Form for Construction Application.
Preparation of prequalification and bidding documents
I. Preparation of prequalification documents
Pre-qualification documents: pre-qualification application, legal representative's identity certificate, power of attorney, applicant's basic information form, financial statement in recent years, similar projects completed in recent years, projects under construction and newly undertaken, litigation and arbitration in recent years, and other materials.
Second, the preparation of the tender documents
(a) the contents of the tender documents
Tender notice, invitation to bid, instructions to bidders, bid evaluation method, contract terms and format, bill of quantities, drawings, technical standards and requirements, and bid document format.
(2) Matters needing attention in compiling the tender documents
Clarify the document number, project name and nature;
Qualification requirements of bidders;
Time for selling documents;
The way, place and deadline for submitting bid documents. The tender documents shall specify the submission method of the tender documents, whether by mail or telex. When and where should the bidding documents be delivered?
Third, the preparation requirements of the tender documents
The contents include: tender letter and its attachments, legal representative's identity certificate or power of attorney, tender bond, priced bill of quantities, construction organization design, project management organization, other materials and qualification examination materials.
Bidding language;
Composition of bidding documents;
Binding of bidding documents;
Style and signature of bidding documents;
Bid quotation;
Fourth, the effectiveness of bidding.
The bidding documents shall stipulate the validity period of bidding according to the project situation, and shall not be too long or too short. In case of special circumstances, that is, the bid cannot be determined for various reasons after the bid opening, the executing agency and the purchaser must ask the bidder to extend the validity period before the expiration of the original bid validity period. Such requests and replies must be submitted in writing. The bidder may refuse the request of the executing agency, and its deposit will not be confiscated.
Verb (abbreviation of verb) sealed submission of bid documents
The bidder shall seal it according to the requirements of the tender documents and submit:
For example, sometimes the executing agency requires bidders to seal all documents including "price documents", "technical and service documents" and "business and qualification certificates", and sometimes they will be submitted separately when necessary, depending on the actual situation, but it must be clearly stated in the bidding documents.
The bidder shall ensure that the seal is intact and affix the seal of the bidder's unit and the seal of the legal representative, so as to check the seal of the document before bid opening.
Six, waste standards
In the following cases, the bid will be invalid:
The delivery time of bidding documents has exceeded the prescribed deadline for bidding (fairness and justice);
Bidding documents are not bound and sealed as required;
Failing to affix the official seal of the bidder and the seal of the legal representative and authorized representative, and failing to provide the power of attorney of the legal representative;
The bid bond is not submitted or the amount is insufficient, the form of the bid bond does not meet the requirements of the tender documents, and the deposit and remittance bank are inconsistent with the bidder's bank;
The validity period of the bid is insufficient;
Incomplete qualification documents;
Bidding beyond the business scope;
The bidding goods are not produced by the bidder himself, and the manufacturer's authorization and certification documents are not provided;
When adopting joint bid, it failed to provide the supporting documents of the responsibilities and obligations of the joint parties;
Do not meet the main parameters in the technical specifications and exceed the deviation range.
Issue a prequalification announcement
Prepare prequalification announcement
The contents of the prequalification announcement include: bidding conditions, general situation and scope of bidding, prequalification, submission of bidding documents, acquisition of bidding documents, qualification requirements of bidders, etc.
Publishing media
Publish the tender announcement on the website of the Engineering Trading Center. The release media include China Daily, china economic herald, china construction news and China Procurement and Bidding Network (which has been adjusted to the requirements of Order 10 here), and the effective time for the tender announcement to be released in the media or website is 5 working days.
prequalification
I. Sale of prequalification documents
Sales of prequalification documents
Second, accept the bidder's prequalification application
Accept the application for prequalification of bidders.
Third, the prequalification of potential bidders
(1) Accepting prequalification documents
(II) Establishment of Pre-qualification Committee The tenderee shall set up an evaluation team, including financial and technical professionals.
(3) Review procedures
Preliminary review: the completeness, validity and correctness of the prequalification documents have passed the prequalification.
Detailed audit: business license, enterprise qualification grade and other financial aspects: whether there are enough funds to undertake this project. Bidders must have certain liquidity. Construction experience: whether you have undertaken similar projects, especially those with special requirements; The number and scale of construction projects in recent years. Personnel: Whether the number, work experience and ability of engineering technology and management personnel owned by the bidder meet the requirements of this project.
Equipment: Whether the construction equipment owned by the bidder can meet the engineering requirements.
(4) Clarification
The examination committee requires the applicant to make a written explanation for the ambiguities in the prequalification documents.
Scope: The unclear contents in the application documents shall be clarified or explained in writing; The clarification or explanation of the applicant shall not change the substance of the application documents, and shall be regarded as an integral part of the application documents.
(5) Method
Generally, the evaluation method will be explained in the announcement, which generally consists of the qualified system and the limited system.
(6) Review report
After completing the examination, the examination committee shall determine the list of applicants who have passed the prequalification and submit a written examination report to the tenderer. After detailed examination, if the number of applicants is less than 3, the tenderee will reorganize or stop organizing the prequalification, and bid directly by post-qualification examination.
(seven) to determine the list of applicants who have passed the review.
The name of the applicant who has passed the evaluation is generally determined by the tenderer according to the evaluation report and qualification documents.
4. Invitation is required for bidding and purchasing.
Invitation is required for bidding and purchasing.
Selling bidding documents, answering questions and addenda
I. Sale of Bidding Documents
Sell bidding documents, drawings, bill of quantities and other materials to qualified bidders. It takes five working days from the date of selling the tender documents, drawings, bill of quantities and other materials to the date of stopping the sale. The tenderer shall give the bidder a reasonable time to prepare the tender documents, and the shortest time shall not be less than 20 days. Generally speaking, for insurance, it is 25 days from the date of issuing the tender documents to the deadline for submitting the tender documents.
Second, the site inspection and pre-bid meeting
(1) Reconnaissance Organize all bidders to conduct on-site reconnaissance, and do not organize a single bidder or a single bidder to conduct on-site reconnaissance.
(II) Pre-bid Meeting All bidders will answer questions raised in the bidding documents and site reconnaissance at the pre-bid meeting.
Three. appendix
Addendum Where a tenderee makes necessary clarifications or amendments to the issued tender documents, it shall notify the bidders in writing at least fifteen days before the deadline for submission of tender documents required by the tender documents, and its reply shall be an integral part of the tender documents.
Receiving bid documents
Receive the bidder's bid documents and bid bond to ensure the rigor of the bid documents.
Extract bid evaluation experts
Within two hours before the bid opening, the bid evaluation experts will be immediately drawn from the corresponding professional expert database, and the tenderee will send representatives (with corresponding professional titles above the intermediate level) to participate in the bid evaluation.
Open the sealed tender
I. Time and place
The time is the time specified in the tender documents and the place is the engineering trading center.
Secondly, participants sign in.
The tenderee, bidder, notary office, supervision unit, discipline inspection department and other participants sign in.
Three. Seal inspection of bidding documents
At the time of bid opening, the bidder or its elected representative shall check the sealing condition of the bid documents, and may also be inspected and notarized by a notary agency entrusted by the tenderer.
Fourth, the singing standard of the host.
Verb (abbreviation of verb) records the bid opening process and keeps it on file for future reference.
Review of bidding documents
I. Establishment of the Bid Evaluation Committee
The bid evaluation committee consists of experts and representatives of the tenderee, and is generally chaired by the committee director. Experts shall be drawn from the expert database by the tenderer before the bid opening, and the information of experts shall be kept confidential. Its experts have an "avoidance principle".
Second, the bid evaluation preparation
(1) Preparation of staff and judges
The staff issues the bidding documents and relevant bid evaluation forms to the judges, who are familiar with the general situation of the bidding project, the main contents of the bidding documents, bid evaluation methods and standards, and define the bidding purpose, project scope and nature, as well as the main technical requirements and standards and commercial terms in the bidding documents.
(two) according to the tender documents to make a systematic review and comparison of the bidding documents.
Third, the preliminary review
(1) Compliance review of bidding documents
Validity of bidding documents
Integrity of bidding documents
Consistency with bidding documents
(2) When questioning the bidding documents, bidders are required to give explanations and clarifications in writing.
(three) the relevant situation of the waste target shall comply with the bidding documents and the relevant provisions of the state.
Fourth, review in detail.
(1) Employee Work
The bid evaluation assistant shall assist the judges to calculate, review and summarize the bid evaluation scores of all tenders.
(2) Review procedures
technology assessment
The main contents include the feasibility of construction scheme, the reliability of construction progress, the guarantee of construction quality, the skills of engineering materials and mechanical equipment supply to meet the design technical requirements, and the technical review of the proposals submitted in the bidding documents in accordance with the provisions of the bidding documents.
Business evaluation
The main contents include checking the correctness of all quotation data calculation, analyzing the rationality of quotation data, and evaluating the commercial nature of the proposed scheme.
Clarification of bidding documents
The bid evaluation committee may make an appointment with the bidders, clarify their bidding documents, ask questions orally or in writing, ask the bidders to answer, and then the bidders will give a formal reply in writing within the specified time. Clarification and confirmation must be formally signed by the authorized representative and become an integral part of the tender documents.
Verb (abbreviation of verb) bid evaluation report
The contents of the report mainly include basic information and data tables, list of members of the bid evaluation committee, bid opening records, list of qualified bids, description of bid rejection, bid evaluation criteria, list of bid evaluation methods or factors, score comparison table, ranking of evaluated bidders and minutes of clarification and correction.
The bid evaluation report shall be signed by the members of the bid evaluation committee.
If a written bid evaluation report is submitted, the bid evaluation committee shall be dissolved.
Intransitive verbs recommend successful candidates.
The number of successful candidates recommended by the bid evaluation committee shall be limited to 1~3, and the ranking shall be indicated.
calibrate
The evaluation results shall be publicized on the website of the Municipal Engineering Trading Center, and the publicity time shall not be less than three working days.
Issue a bid-winning notice for construction projects
First, issue a letter of acceptance.
Issue a letter of acceptance
Second, the negotiation preparation
Negotiation preparation
Composition of negotiators;
Pay attention to the data collection of related projects;
The concrete analysis of the negotiating subject and its situation;
Clarify the content of the negotiation, neither party has room for bargaining, and the terms stipulated in the contract have no disputes, ambiguities, loopholes and related defects;
Draw up a negotiation plan.
Pre-contract negotiation and signing
I. Contract negotiation before signing the contract
When negotiating at the appointed place, we should strive for the initiative in the negotiation process, not be too conservative and radical, pay attention to body language, pronunciation and intonation, correctly control the negotiation agenda, speak from the other side's point of view, and implement the principle of harming others and benefiting themselves.
Second, sign a contract.
The tenderer and the winning bidder shall sign the contract within 30 working days after the bid-winning notice is issued and pay the performance bond.
Refund of bid bond
Within 5 working days after signing the contract with the winning bidder, the tenderer shall return the bid bond to the winning bidder and the unsuccessful bidder.
Attachment: Instructions for Bid Inspection of Bid Manager
For bidders, the most painful thing is to stay up all night, and the tender will be invalid in less than 2 minutes. If the company's own strength is not good, there is nothing to say. However, we have studied many cases and found that most of the bidders were rejected because they did not study the bidding documents deeply enough and handled the details improperly.
Therefore, how to check the bidding documents is very important for bidders.
▎ This article comes from Zhu Long electronic bidding, construction industry and New Road Office. If copyright is involved, please ask.