Abstract: Monetary fund is the basic financial asset with the strongest liquidity and the closest relationship with the production and operation activities of enterprises, and it is also the source of funds for the survival of enterprises. Starting with the definition of monetary fund and the purpose of strengthening monetary fund management, this paper puts forward the problems existing in monetary fund management, and finally expounds the countermeasures to improve monetary fund management.

Keywords: monetary funds; Management; internal control

1 The purpose of enterprise monetary fund management

There are two main purposes for enterprises to strengthen the management of monetary funds. First, it can ensure the safety of corporate monetary funds. Second, through effective monetary fund management, ensure that enterprises create higher efficiency in the use of monetary funds on the basis of the same monetary fund cost, so as to obtain the greatest benefits for enterprises.

2 problems in the management of enterprise monetary funds

2. 1 The separation control of financial incompatible positions is not standardized, which easily leads to the loss of monetary funds.

It is clearly stipulated in the basic norms of internal control that it is strictly forbidden for one person to handle the whole process of monetary fund business. However, there are loopholes in the separation system of financial incompatible posts in enterprises. Tellers in some units are also responsible for checking bank statements and compiling bank reconciliation statements while registering journals, which leads to the phenomenon of self-bookkeeping and self-checking. They are both athletes and referees, which is prone to loopholes such as unpaid bank accounts. In some units, the chief financial officer is solely responsible for keeping the bank seal, the company's financial seal and the personal name seal, and sometimes the chief financial officer is also responsible for signing checks.

2.2 Problems in monetary fund income. The jurisdiction of railway grass-roots enterprises is long and straight, and some grass-roots enterprise leaders turn a blind eye to the management of enterprise monetary funds, which leads to many loopholes in the income management of various monetary funds in grass-roots units. For example, some railway operation stations and sections rent some idle houses of their subordinate workshops and teams to nearby merchants, and the rental income is not recorded, which is directly used as the activity funds of their workshops and teams; Some workshops, teams and groups use the convenience of professional and technical positions and the equipment and instruments of the unit to work privately, and the income has entered the pockets of a few people.

2.3 Problems in the expenditure of monetary funds. Some financial personnel in some units lack ethics, change the amount audited according to the prescribed authority and procedures without permission, and then paste the bills prepared in their hands for reimbursement. The financial personnel colluded with the handling personnel to cheat, resulting in the loss of enterprise funds in the hands of a few people.

Some business leaders neglected their duties and took advantage of their positions to connect their own energy sources such as coal, water and electricity to nearby restaurants, baths and households without permission, resulting in energy cost overruns, and a few people benefited from it, ignoring the state's vigorous promotion of "energy conservation", which seriously lost the leadership's demeanor of setting an example. When there is a balance in the year-end budget expenditure items, the relevant personnel of the unit collude with fraud, falsely invoice, falsely increase expenditures, and take cash, depending on outdated equipment and neglecting safety, which seriously endangers the survival and development of enterprises.

3 to improve the management of corporate monetary funds countermeasures

3. 1 define the post responsibilities of monetary fund management. Various business posts involving monetary funds must be clearly separated, so as to achieve the purpose of division of responsibilities for incompatible monetary fund management posts within the enterprise, rather than one person concurrently. The separation of financial incompatible positions enables employees in related positions to supervise and restrict each other when dealing with business. According to the requirements of this model, the respective responsibilities of bookkeepers, approvers of economic and business matters and accounting matters, managers and property custodians must be separated and restricted from each other. Cashiers may not concurrently serve as auditors, keep accounting files and register income, expenditure, expenses, claims and debts. Enterprises should, according to their own characteristics, set corresponding responsibility scope, management authority, operation process and control measures for all aspects of monetary fund management. Clarify the responsibilities, rights and interests of personnel in each post, and standardize the management measures of post separation.

3.2 standardize the income management of monetary funds

3.2. 1 Strengthen the control of the approval authority of cash income. Enterprises should establish a strict system of authorization and approval of monetary fund income. In the system, the way, authority, process, specific responsibilities and control measures of the approver's authorization for monetary fund business are clearly stipulated, and the scope of responsibilities and specific requirements of relevant managers in handling monetary fund business are also stipulated. In the formulation and implementation of the system, we should follow the principle of mutual restraint and add necessary monitoring links to large capital gains.

3.2.2 Grasp the income of various monetary funds through regular audit and inventory. In the process of auditing and counting, relevant financial personnel must carefully review the completeness of relevant procedures, the accuracy of figures, the compliance and legality of monetary fund income content, and ensure that all recorded cash and bank deposits are consistent with each other.

In the process of checking and counting monetary funds, it is necessary to clearly check the income vouchers of monetary funds and the implementation process of the authorization and approval system of monetary funds.

3.3 Strict monetary fund expenditure management.

3.3. 1 Prepare the capital budget accurately. Accurate preparation of capital budget is the basis of orderly and controllable management of monetary capital expenditure. According to the actual situation of enterprises, we should scientifically and strictly design the budget revenue and expenditure classification system, refine the budget content of specific subjects, improve the transparency and integrity of the budget, and maintain the seriousness of the budget. In the process of budget implementation, budget constraints should be hardened, and the budget should not be increased or decreased at will to ensure the accuracy of budget preparation and facilitate the source control of expenditure.

3.3.2 Track the use of monetary funds. In the specific implementation of various monetary funds, after submitting the fund use plan according to the budget, we should keep up with the project progress at the same time, track whether the project progress matches the funds in place in time, summarize and analyze the specific use of monetary funds, and be aware of it.

3.4 Strictly control the entrance of the new accounting team and cultivate a good professional temperament in the workplace. When recruiting and selecting talents, enterprises must adhere to the principle of "having both ability and political integrity and putting morality first", and avoid setting posts for people, selecting people by posts and putting morality first. Financial personnel should have the ideology of regarding money as a foreign thing, be indifferent to fame and fortune, have the concept of wholeness and overall situation, have the ideological realm of greed, ambition and selflessness in dealing with various economic and business activities involving money, dare to tolerate feelings, refuse all kinds of money temptations, and irrigate the pure land of accounting industry with good professionalism.

3.5 Strengthen the supervision of monetary funds. Enterprises should regularly supervise and inspect the capital business, and clarify the responsibilities and authority of the supervision and inspection institutions and personnel. The contents of supervision and inspection mainly include: the establishment of posts and personnel related to fund business, focusing on the establishment of incompatible posts in monetary fund business; The implementation of the fund authorization examination and approval, focusing on the performance of the duties, scope and procedures of the monetary fund authorization examination and approval; The custody of the seal focuses on the separate custody of the special financial seal and personal seal required for payment business; Custody of bills, focusing on the procedures of purchasing, receiving, custody and handover of bills; Cash on hand, focusing on checking the consistency of cash on hand with daily statement and actual account; Bank deposit (internal deposit) reconciliation, focusing on checking the timeliness of bank account (internal deposit account) and compiling and reviewing bank deposit (internal deposit) balance reconciliation table, the consistency between bank deposit (internal deposit) book balance and bill balance, and the cleaning of long-term unsettled accounts; Measures should be taken to correct and improve the weak links in internal control of funds found in the process of supervision and inspection.

3.6 Risk management of monetary funds must be strengthened. Capital risk is the main source of all corruption, fraud, misappropriation and corruption. Focus on financing risk, investment risk and capital operation risk. Fully cover all risk points in capital activities. In the aspect of fund management, strict control measures are formulated for risk points, based on the management concept of "people-oriented" in all control activities, checks and balances among personnel in various positions are strictly grasped, an effective check and balance mechanism is formed to avoid collusion and fraud among key personnel in various positions, a regular post rotation system is implemented, a reporting and complaint system and a whistleblower protection system are formed, and the risk of fund security is controlled in advance and in the event, so as to avoid huge losses caused by discovering risk facts afterwards.

refer to

[1] Wu Xiuqin. On the problems and countermeasures of internal control of monetary funds in enterprises [J]. Science and Technology Information, 20 10.

[2] Dou Yongqiang. Problems and countermeasures in the implementation of internal control norms of enterprise monetary funds [J]. Chinese agricultural accounting, 2008.