Word document with large chapters and small chapters. How to extract chapters and generate a table of contents?

Words? Click where you want to insert it. Insert menu? Indexes and directories? Directory? of course

A table of contents is usually an indispensable part of a long document. With the table of contents, users can easily know what is in the document and how to find it. Word provides the function of automatically generating the table of contents, which makes it very simple to make the table of contents, and after the document changes, you can also use the function of updating the table of contents to adapt to the changes of the document.

6. 10. 1 Create the title directory

Word usually uses the title or outline level to create a table of contents. Therefore, before creating a table of contents, you should ensure that the built-in heading styles (heading 1 to heading 9) have been applied to the headings to be displayed in the table of contents. You can also apply styles that include outline levels or custom styles. If the structure and performance of the document are good, it will be very fast and easy to create a qualified directory.

6. 10. 1. 1 Create a directory according to the title style.

The steps to create a table of contents according to the title style are as follows:

(1) Move the cursor to the position you want to drag in the directory.

(2) Click Insert Menu Item Index and Directory Menu Item, and select the Directory tab in the pop-up Index and Directory dialog box, as shown in Figure 6-43.

(3) Select the style of the directory in the format list box, and the selected result can be viewed through the print preview box. If From Template is selected, the logo will use the built-in directory style (directory 1 to directory 9) to format the directory. If you want to change the style of the directory, you can click the Change button to modify the corresponding directory style by changing the style.

Create a table of contents from other styles

For example, if you want to create a table of contents from different styles of documents, you don't need to create a table of contents according to the style of heading 1 to heading 9, but create a table of contents according to the custom style of heading 1 to heading 3, as shown below:

(1) Move the cursor to the location where you want to insert the directory.

(2) Open the dialog box as shown in Figure 6-43, and then click the Options button to pop up the Directory Options dialog box as shown in Figure 6-45.

(3) Find the style used by the title in the list box of valid styles, and then specify the level of the title in the directory level text box. If you don't want to use styles, delete the number in the directory level text box. For example, users can delete the numbers after the titles 1, 2 and 3 in the directory level.

(4) Click OK to return to the Index and Directory dialog box.

(5) Select the appropriate options in the Index and Table of Contents dialog box, and then click OK.

6. 10.2 Create a chart directory

Chart table of contents is also a common table of contents, which can list descriptions and page numbers of pictures, charts, graphs, slides or other illustrations. When creating a table of figures, users can arrange the table of figures according to their captions or custom table labels, refer to the page order, and finally display the table of figures in the document.

Use headings to organize the table of contents, as follows:

(1) Make sure that the pictures, tables and charts in the document to be cataloged have titles.

(2) Move the cursor to the place where you want to insert the chart directory.

(3) Click Index and Table of Contents in the Insert menu, and select the Chart Table of Contents tab in the Index and Table of Contents dialog box, as shown in Figure 6-46.

(4) In the caption label drop-down list box, select the caption of the directory to be created, such as charts, formulas and tables.

(5) Select a directory format in the format drop-down list box. Other options are the same as creating a universal directory. Click OK after confirmation.

After checking the chart table of contents, when you move the mouse to the table of contents, the mouse pointer will change into a hand shape, and click the left mouse button to jump to the corresponding position.

It is very convenient to use captions to create a table of contents, but sometimes the annotations in a document are typed by users themselves, not added by the caption function of Word. At this point, you need to use a custom style to create a chart table of contents, as shown below:

(1) As shown in Figure 6-46, open the Index and Table of Contents dialog box and select the Chart Table of Contents tab.

(2) Click the Options button to pop up the Chart Directory Options dialog box as shown in Figure 6-47.

(3) Select the style check box, select the name of the style used for chart labels in the drop-down list box on the right, and then click OK.