At present, word is still the first choice for paper typesetting. Therefore, this paper introduces several tips for typesetting papers in Word, which are simple to operate and will get twice the result with half the effort:
① Automatic numbering ② Bulk deletion ③ Three-wire table template
① Automatic numbering
If there are many charts in your paper, when you want to delete or insert a new chart, the numbers of all charts must be changed. Do you want to manually modify them one by one? There may be no problem with fewer pictures, but if there are dozens or even hundreds of pictures, the workload will be very heavy if you modify them manually. A simple way is to add captions to pictures and complete automatic numbering.
Operation method:
(1) Right-click the selected picture-insert caption.
Select the new tab and enter "Figure". This label is the text displayed in front of the number: figure 1, figure 2, figure 3. ....
If you want to set it to another style to choose the number format, you can set it.
In the title, give the picture a name, and then click OK. Center typesetting. It's done.
(2) Repeat the above operations and add captions to all the pictures.
(3) If there is a picture to be inserted or deleted in the middle, Ctrl+A selects all the contents, and F9 refreshes to automatically update the numbers.
The above is to automatically add numbers to pictures, and the method of adding numbers to tables is the same, except that the general title of tables is above. When inserting a title, simply select "Above the selected item" as the location.
② Batch deletion
When editing text, there are occasionally some redundant blank lines, so it is not convenient to delete one by one if there are too many paragraphs. At this time, you can use the replacement function of Word to delete blank lines or delete other contents in batches.
(1) Delete the above blank lines.
Operation method: press the shortcut key Ctrl+H to open the replacement interface, and click the more buttons in the lower left corner to open the special format-select the paragraph mark.
Click the paragraph marker twice in the search content, click the paragraph marker once in the Replace with Content box, and then click Replace All.
(2) Delete the contents in brackets.
Delete or replace something or a number, for example, to delete the number in brackets, you can also use the replacement function.
Click the More button in the lower left corner to open the special format and check Use Wildcards.
Enter "\ (* \)" in the search content, enter the content to be replaced in the replace with input box, and then click Replace All. In this way, you can delete the brackets and the contents inside them.
The wildcard "*" represents characters of any length. For example, if you want to find "North Pole", "North Star" and "Northern Hemisphere", you can find all the words starting with "North" by typing "North *".
Because "()" itself is a wildcard, representing an expression. If you want to search for () itself instead of wildcards, please add "\" before it. Therefore, "\ (* \)" means to find or replace all parentheses and the contents in parentheses.
Note: It is necessary to distinguish whether the brackets are in Chinese or English.
③ Three-line form template
Three-line table is the table format stipulated in the paper. When there are many tables in our paper, it is time-consuming and laborious to draw tables repeatedly. It is strongly recommended to make a form template once and for all. For students who write papers, making a three-line watch is also one of the necessary skills.
The composition of three-line table includes preface and title, header, table body and comments. The "three lines" of a three-line table are the top line, the bottom line and the column line. Auxiliary lines are added when necessary.
We can easily create a "three-line table style template" in word, only need to draw it once, and then we can choose to apply it with one click.
Step 1: Open word, select Insert-Table, and insert a table.
Step 2: Click anywhere in the table, open the table tool tab, and select Design-Table Style-New Table Style.
Create a three-row table format template.
The operation points are as follows:
(1) Apply the format to the whole table, select the format-border and shading, and select the width of 1.5 points.
(2) Apply the format to the title line and select the format-border and shading. The width of the top border is 1.5 point and the width of the bottom border is 1.0 point.
Step 3: After saving the style, when there are tables, you can directly apply the created table template to all tables.
A master's trick
People who write papers for the first time always ask: what should I do if I want to put those data indicators in the table? Other people's forms look so standard that I always feel something is wrong when I make them.
Many software output data formats are different from the requirements of the paper, so direct application is not so professional. You usually need to copy the results, keep the data to be displayed, and adjust the format and modify the table rows in Word to get the final table.
In addition, personal recommendation can be analyzed by SPSSAU. The reason is that its output results are all in three-line table format, and the system has processed all indicators and results by default, so it is no longer necessary to sort them out by itself, which greatly reduces the repetitive work.
Operation steps: (1) Copy the analysis result of SPSSAU into Word; ;
(2) Click anywhere in the table to open the table tool tab, and left-click to select Layout-Automatically adjust the table according to the window.
(3) Click Design-Table Style-Tripartite Table Template to apply the previous tripartite table template to the table, and then add the table title.