Real estate management in colleges and universities is the management of a series of related affairs, such as school property rights, staff housing and so on, by the housing management department of colleges and universities, and it is an important part of the management institutions of colleges and universities. Archives are very important information resources. In colleges and universities, as many kinds of archives, real estate archives are valuable historical records of real estate directly formed by the school real estate management department in the management of real estate management such as real estate ownership registration, investigation, surveying and mapping, property rights transfer, house change, etc., and are the real records and important basis of real estate ownership registration management. With the wide application of computers in university management, how to combine modern information processing technology with real estate file management to improve the utilization value of real estate files has become an urgent problem to be solved.
1. Difficulties in establishing information management of college real estate archives
1. 1 Leaders pay insufficient attention.
Lack of attention is the biggest problem that affects the further development of real estate file management informatization in colleges and universities in China. Many university administrators don't know enough about the connotation and importance of informatization of university archives management, and many archives are actually only accumulated for a long time, not filed in time, let alone used. Some leaders often have outdated management concepts, and staff members are not used to obtaining information online, do not accept online office methods, are still used to traditional management concepts and methods, and are used to handling real estate file information by traditional manual operation.
1.2 backward technical means. At present, the computer application of real estate archives management departments in many colleges and universities still stays in data processing such as word processing and financial management. Whether it is the level of information infrastructure construction and application, or the awareness and participation of the Internet, it is far lower than other industries. The working methods of most real estate management departments in colleges and universities are basically receiving and transferring files, cataloging and archiving them, keeping them in storage, and consulting and transferring files. Files are similar to resource warehouses. The vast majority of management media are still paper documents. Although optical disc technology and machine-readable mode have been used, they are very limited. The construction of database is far from meeting the requirements of today's information transmission technology, and the role that archives should play is far from being effectively tapped.
1.3 The professional quality of archivists is not high. At present, the professional quality of archivists in colleges and universities is uneven and lacks the spirit of cooperation. After using the network to work, the management departments need to provide each other with useful information to achieve the purpose of convenient and fast office. However, if one party does not update the information in time and has no special person to maintain it, it will be impossible to find the latest information. At present, the informatization level of offices in colleges and universities is uneven, and the quality of personnel is uneven, so it is difficult to enjoy information. This greatly reduces the intensity of inter-departmental networked office.
2. How to establish the information construction of real estate archives management in colleges and universities
2. 1 To improve the understanding of the informatization construction of archives management, we must first fully understand the significance of accelerating the informatization construction of real estate archives management. With the continuous development of science and technology, great changes have taken place in the diversification of archives contents and archives carriers. With the wide application of computers, multimedia, compact discs and microform technologies, the traditional management mode and means have not adapted to the changes of the times. We should realize that it is an inevitable trend to use computers, microcomputers, scanners and even the Internet to search, store and manage files. The informatization of real estate archives is the objective requirement of the progress and development of modern society. As a part of social information industry, real estate archives must also develop in the direction of modernization, otherwise it will not meet the requirements of social development. Using modern information processing technology to develop real estate archives information resources will greatly improve the development ability and utilization efficiency of archives resources, make profound changes in all aspects of real estate archives management, and promote the overall level of real estate archives management to be significantly improved.
2.2 Promoting the digitalization of real estate archives and realizing the digitalization of real estate archives are the basis and premise of the informatization construction of real estate archives management. To establish and improve digital real estate archives, we must first grasp the paid acquisition of nodes. General query and retrieval services, whether traditional or remote, can be provided free of charge, but online in-depth query or thematic retrieval and download should be paid services, and scientific and technological achievements should be charged transfer fees. In addition, regarding the scope and authority of file opening, it is necessary to establish corresponding access authority. For those files that can be opened to the public, the public can query and use them on public websites, while those files that can only be opened to internal personnel can only be queried and used on the internal LAN. The establishment of open digital real estate archives will further enhance the publicity, education, service and management functions of real estate archives.
2.3 Improve the collection and retrieval system of real estate archives information. In order to collect information comprehensively and accurately, it is necessary to organically combine the real estate file information system with the real estate transaction system, and automatically classify the house property rights information generated in the real estate transaction process into the real estate file information system to form text information; On the other hand, it is necessary to use advanced equipment such as scanners and digital cameras to classify relevant materials into the real estate file information system in the form of image information; After the original archives are input into the computer, a complete and accurate real estate archives database is established by using the powerful functions of the computer such as classification, combination, retrieval, access and copying. Due to frequent changes in property rights, real estate files are updated quickly. Therefore, it is the core of real estate archives management to realize real-time control in the update, management and maintenance of archives database and ensure the synchronous change of real estate archives information and property rights. Due to the wide range of real estate transactions in colleges and universities, it requires the establishment of an efficient real estate file information retrieval system. Due to the different characteristics of different businesses such as judicial seizure, mortgage registration, house leasing and real estate transaction, the requirements for real estate file information are also different. Therefore, it is necessary to establish a multi-angle document retrieval system. We should make full use of the powerful search function of the computer and regard every element of housing property management as a search point, such as housing location, owner's name, housing area, transaction time and property rights status. And compile various retrieval tools to form a file information retrieval system which is complementary to computer retrieval and manual retrieval, realize universal retrieval and provide efficient and convenient query service.
2.4 The establishment of an accurate data analysis system of real estate archives should not only meet the needs of property owners for property transactions, but also provide scientific decision-making basis for the macro-control of functional departments in colleges and universities. This requires the establishment of a complete data analysis system of real estate archives, so that managers can analyze and sort out the data of real estate property ownership from multiple angles. Through the data analysis system, we can accurately judge the current situation and development trend of the real estate market, so that relevant functional departments can use relevant control measures in time to keep the demand for school real estate basically balanced and the structure basically reasonable, so as to make scientific decisions and avoid risks.
2.5 Improve the comprehensive quality of managers. The improvement of archives information management depends on archives professionals who master modern technology and management methods. Archivists cannot be satisfied with the status quo. They should face up to their own shortcomings in professional level, organization and management ability, actively and timely improve their knowledge of political theory, relevant scientific and cultural knowledge and archival science, and manage archives according to law, so that archives can be safely kept and used scientifically. They should strengthen the study of business documents and archives professional journals at all levels, understand the laws and regulations of archives management, implement new archives management regulations in time, and implement new norms. Pay close attention to the development of archival work at home and abroad, learn from advanced management experience and technology, constantly improve management level, promote the legalization and standardization of archival undertaking, and promote the development of archival work. It is our unshirkable responsibility to promote the use of new filing methods, reduce the workload and labor intensity of archives, improve the quality and efficiency of work and realize the modernization of archives management. Managers should make full use of computers and file management software to realize computerized standardized management of file collection, filing, retrieval, borrowing and even statistics, improve the storage and processing capacity of files, provide convenient, fast, timely and accurate reference information for relevant departments, and give full play to the information service function of files.
3. Summary
The informatization of real estate archives management is an organic combination of advanced scientific and technological means, scientific management methods and traditional archives management methods, and it is an inevitable trend of real estate development under the new situation. Using modern information processing technology to develop real estate archives information resources will greatly improve the development ability and utilization efficiency of archives resources, profoundly change all aspects of real estate archives management, significantly improve the overall level of real estate archives management, and greatly reduce the investment of real estate managers. It reduces the expenses of communication channels, shortens the processing time of a large number of affairs, and enables the real estate managers of colleges and universities to obtain enough information in a limited time, which not only reduces the cost, but also greatly improves the efficiency.
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