Detailed description:
A table of contents is usually an indispensable part of a long document. With the table of contents, users can easily know what is in the document and how to find it. Word provides the function of automatically generating the table of contents, which makes it very simple to make the table of contents, and after the document changes, you can also use the function of updating the table of contents to adapt to the changes of the document.
First, create a title directory.
Word usually uses the title or outline level to create a table of contents. Therefore, before creating a table of contents, you should ensure that the built-in heading styles (heading 1 to heading 9) have been applied to the headings to be displayed in the table of contents. You can also apply styles that include outline levels or custom styles. If the structure and performance of the document are good, it will be very fast and easy to create a qualified directory.
1. Create a directory according to the title style.
The steps to create a table of contents according to the title style are as follows:
(1) Move the cursor to the position you want to drag in the directory.
(2) Click the index and directory menu item in [Reference] of the insert menu item, and select the directory tab in the pop-up index and directory dialog box.
(3) Select the style of the directory in the format list box, and the selected result can be viewed through the print preview box. If From Template is selected, the logo will use the built-in directory style (directory 1 to directory 9) to format the directory. If you want to change the style of the directory, you can click the Change button to modify the corresponding directory style by changing the style.
2. Create a table of contents from other styles
For example, if you want to create a table of contents from different styles of documents, you don't need to create a table of contents according to the style of heading 1 to heading 9, but create a table of contents according to the custom style of heading 1 to heading 3, as shown below:
(1) Move the cursor to the location where you want to insert the directory.
(2) In the Directory tab, click the Options button to open the Directory Options dialog box.
(3) Find the style used by the title in the list box of valid styles, and then specify the level of the title in the directory level text box. If you don't want to use styles, delete the number in the directory level text box.
(4) Click OK to return to the Index and Directory dialog box.
(5) Select the appropriate options in the Index and Table of Contents dialog box, and then click OK.
Second, create a chart directory.
Chart table of contents is also a common table of contents, which can list descriptions and page numbers of pictures, charts, graphs, slides or other illustrations. When creating a table of figures, users can arrange the table of figures according to their captions or custom table labels, refer to the page order, and finally display the table of figures in the document.
Use headings to organize the table of contents, as follows:
(1) Make sure that the pictures, tables and charts in the document to be cataloged have titles.
(2) Move the cursor to the place where you want to insert the chart directory.
(3) Click the Index and Directory menu item in the Insert menu [Reference], and select the Chart Directory tab in the Index and Directory dialog box.
(4) In the caption label drop-down list box, select the caption of the directory to be created, such as charts, formulas and tables.
(5) Select a directory format in the format drop-down list box. Other options are the same as creating a universal directory. Click OK after confirmation.
After checking the chart table of contents, when you move the mouse to the table of contents, the mouse pointer will change into a hand shape, and click the left mouse button to jump to the corresponding position.
It is very convenient to use captions to create a table of figures, but sometimes the labels in a document are typed by the user, not added by the caption function of Word. At this point, you need to use a custom style to create a chart table of contents, as shown below:
(1) Open the Index and Table of Contents dialog box and select the Table of Contents tab.
(2) Click the Options button to pop up the Chart Directory Options dialog box.
(3) Select the style check box, select the name of the style used for chart labels in the drop-down list box on the right, and then click OK.
(4) Select an option in the Index and Catalog dialog box, and then click OK.
Third, create a reference list.
Citation catalogs are similar to other catalogs, and different citation catalogs can be created according to different citation types. Before creating a reference table, you should ensure that there are corresponding references in the document. The operation steps of creating a citation catalogue are as follows:
(1) Move the cursor to the position where you want to insert the quotation.
(2) Click the Index and Directory menu item in [Citation] in the Insert menu, and select the Citation Directory tab in the pop-up Citation and Directory dialog box.
(3) Select the corresponding reference category in the category. Please note that this category should be a citation type that has been created in the citation.
(4) The created citation catalog also has corresponding built-in citation catalog styles that can be applied. If you want to change it, you can click the Change button.
(5) If the page number of the citation exceeds 5 pages, you can select the "Use everywhere" check box, which can avoid the inconvenience caused to users by too many pages.
(6) If the quotation is too long, you can choose to keep the original quotation format.
(7) After selecting the tabulation leader and format of the directory, click OK.
If you want to mark citations to create a suitable citation directory, you can do it as follows:
(1) Select the citation to mark.
(2) Open the [Citation Directory] dialog box, and click the Mark Citation button to pop up the Mark Citation dialog box.
(3) Select the appropriate type in the category drop-down list box.
(4) Click the Mark button to mark the currently selected text. If you click the Mark All button, the selected text that exists in the document will be marked.
(5) If you want to mark other references, do not close the Mark References dialog box, and directly select the references to be marked in the document.
(6) Return to the Mark Citation dialog box, the selected citation will appear below the selected citation, and then click Mark.
(7) If you want to modify an existing category, you can click the Category button.
(8) Select the category to be modified, enter the text to be replaced in the Replace with the following text box, and then click the Replace button.
(9) Click OK after completion to return to the marked quotation dialog box. Click the close button.
Fourth, update the catalogue.
The directory created by Word is based on the content of the document. If the document content changes, such as page number or title, you need to update the table of contents to make it consistent with the document content. It is best not to modify the directory directly, which will easily lead to inconsistency between the directory and the document content.
After creating a directory, if you want to change the format of the directory or display the title, you can create the directory again and re-select the format and display level. After the operation, a dialog box will pop up asking whether to replace the original directory. Select Yes to replace the original directory.
If you just want to update the data in the directory to adapt to the changes in the document, instead of changing the format of the directory and other items, you can right-click the directory and click the Update Domain menu item in the pop-up shortcut menu. Users can also select a directory and press F9 to update the domain.