1. Be sure to use style. In addition to the title and body styles originally provided by Word, you can also customize other styles. If you find yourself formatting by selecting text and then using the format bar, you must pay attention to whether other places need the same format. If so, you'd better define a style. For the same typesetting content, we must insist on using a unified style. Doing so can greatly reduce the workload and the chance of making mistakes. If you want to adjust the typesetting format (document presentation), you only need to modify the relevant styles at one time. Another advantage of using styles is that Word can automatically generate various directories and indexes.

2. Don't enter the number yourself, but use cross reference. If you find yourself numbered, you must be careful, which is likely to bring endless trouble to your article revision. The numbering of titles can be realized by setting the title style, and the numbering of tables and figures can be completed by setting the numbering of captions. When writing the words "See Chapter X, as shown in Figure X", don't type the numbers yourself, but use cross-references. After that, when new content is inserted or deleted, all numbers and references will be automatically updated without manual maintenance. And can automatically generate graphics and table directories. Although the numbering of formulas can also be completed by captions, I have other suggestions, see 5.

3. Don't type spaces yourself to achieve the purpose of alignment. Only English words have spaces, and Chinese documents have no spaces. All alignment should be done by ruler, tab stop, alignment method and paragraph indentation. If you find yourself typing a space, you must be careful and think about whether you can avoid it by other methods. Similarly, never press Enter to adjust paragraph spacing.

6. Editing and management of references. If you think of sorting out references when writing a paper, it is too late, but it is better than sorting out references when writing a paper. You should get into the habit of sorting out references when reading articles. It is painful and error-prone to sort out references by hand. Word does not provide the function of managing references, and the method of inserting endnotes is not authentic. I suggest using Reference Manager, which integrates well with Word and provides the function of writing and quoting (Cwyw). All you have to do is to enter relevant information like filling out a form, such as title, author, year, etc. , and insert tags where you need to quote in the article. It will generate a very beautiful and professional list of references for you, and the reference contribution numbers of references will be automatically generated and updated. This can not only keep the format consistent and standardized, but also reduce the probability of errors and avoid the mismatch between the references in the paper and the reference list. Moreover, in the long run, the reference information entered this time can be reused in the future, thus once and for all. Similar software includes Endnote and Biblioscape. The advantage of Endnote is that it can export the literature list to BibTeX format, but its function is not as powerful as Reference Manager. Unfortunately, neither software supports Chinese. It is said that Biblioscape supports Chinese very well. Never used it, no comments.

7. Use this section. If you want to get different header, footer and page number formats in your document, you can insert a section break and format the current section differently from the previous section.

All the above are suggestions about typesetting, but it should be emphasized that the author pays attention to the content of the article and leaves the performance of the article to Word. If you find yourself doing tedious typesetting work that has nothing to do with the content of the article, you must stop and learn the help of Word, because Word has provided powerful enough functions.

I don't doubt the function of Word, but I don't believe in its reliability and stability. I am very depressed when I encounter the situation of "what I think is not what I see" and "what I see is not what I get". If good habits are formed, these situations can be avoided as far as possible, and even if they are encountered, the losses can be minimized. The suggestions are as follows:

8. Use subdocuments. The paper should be at least dozens of pages, and it contains a lot of pictures, formulas and tables, which is quite huge. If all the contents are saved in one file, it will take a long time to open, save and close, and it is not safe. It is suggested that each chapter of the paper be saved in a subdocument, and the style should be set in the master document. In this way, each file is smaller and the editing speed is faster. Even if the file is damaged, only one chapter will be lost, and it will not be completely annihilated. It is suggested that the master document be established first, and then the subdocuments be created from the master document. Personally, it is better than writing subdocuments first and then inserting the master document.

9. save in time, set automatic saving, and ctrl s as soon as you have time.

10. Make more backups. Not only is Word unreliable, but windows is also unreliable. It is good to make a backup for your daily work. Pay attention to distinguish versions, and don't confuse them. Word provides the function of version management, saving all versions of a document in one file, and providing functions such as comparison and merging. But after saving several versions, the file is extremely large. After one file is damaged, all versions are gone, which makes me feel unrealistic. Let's make multiple backups.

1 1. It is best to save the inserted pictures and formulas to a file for backup. Otherwise, when typing files one day, I find that the pictures and formulas I have worked so hard to edit have turned into red crosses, and I can't cry.