(China Geo University (Beijing))

Accelerating the informatization construction of geological data is an urgent requirement of the development of the times, and the digital campus in colleges and universities provides an opportunity for the construction of digital data files. Based on the present situation, demand and existing problems of informatization construction of geological data and archives management in colleges and universities, this paper mainly discusses the core tasks and development countermeasures of promoting digitalization and informatization of geological data and archives management in colleges and universities.

Keywords: University Geological Data Information Management

Geological data is the crystallization of the wisdom and labor of geologists, the record of the development of geological undertakings, the precious social wealth and the important foundation of economic construction [1]. Geological data include achievement geological data, original geological data and physical geological data. Geological data serve the society and reflect the value of geological work results. Many industries, such as land and resources planning and management, development and utilization, geological survey, mineral exploration, engineering construction, national defense security and so on, have a very wide range of social needs for the development and utilization of geological data. With the development of the times and the progress of information technology, the ways and means of geological data management, development and utilization and social service are undergoing tremendous changes. In the contemporary society with the rapid development of information technology, the digitalization and networking construction of geological data and information resources in geological prospecting industry is accelerating. Geologists put forward to build a "digital earth", and colleges and universities are also vigorously promoting the construction of digital campus, strengthening the digitalization and informatization construction of geological data and archives management, which is also an important research topic and task facing the information management department of colleges and universities at present. It is the development trend and working goal of data file management in colleges and universities to speed up the digitalization of data files, improve the degree of informatization and establish digital data files, and it is also an inevitable requirement to adapt to today's information society and digital era. How to build and speed up the informatization and clustering of data file management is a problem that data file managers need to seriously consider.

1 Accelerating the informatization construction of geological data and archives management is the requirement of the development of the times.

1. 1 Technological progress and social development have driven the informatization construction of geological data.

Today's society is an era of great information development. China has incorporated information construction into the important content of national economic and social development. In China's Twelfth Five-Year Plan for National Economic and Social Development, the goal and task of "promoting informatization in all fields of economy and society and comprehensively improving informatization level" has been put forward, and informatization construction runs through all fields of economic construction and social development in China. 2 1 century today, digitalization and computer technology are changing with each passing day and developing rapidly. Under the social background of the rapid development of information construction, the traditional information file management is facing severe challenges and development opportunities. The management of geological data and archives must keep up with the trend and pace of the times. It is imperative to improve the management ability and service level by using modern information technology, so that the management and service of geological data files in colleges and universities will gradually move towards digitalization, networking and informationization.

1.2 demand for digital campus construction in colleges and universities

With the rapid development of computer network technology, modern information and network have become indispensable tools and means in our daily life and work. The degree of information management and the benefit of information resources development and service have also become one of the symbols to measure the technical management level of colleges and universities. The construction of digital campus provides important opportunities and conditions for speeding up the construction of archives informatization in colleges and universities. Strengthening the information management of colleges and universities and building a digital campus have brought great challenges to the existing working mode and operation mechanism of data and archives management in colleges and universities. From physical collection methods (paper documents, photos, audio and video, etc.). ) to the coexistence of physical collection and digital collection, and through the construction of computer network and information system, the information management of data and files will be integrated into the construction of digital campus in colleges and universities.

1.3 serves the needs of teaching and scientific research in colleges and universities.

The main task of colleges and universities is to cultivate talents, especially professional and technical talents. China Geo University shoulders the heavy responsibility of cultivating earth science talents. Since its establishment 60 years ago, it has trained a large number of geoscience professionals. With the expansion of school scale and the sharp increase of scientific research workload, the demand for using geological data in teaching and scientific research has expanded sharply, which puts forward higher requirements for the management and service of geological data, which is manifested in the increase in the number and frequency of using topographic maps in field work, the rapid increase in the query and retrieval rate of geological reports and documents written by graduate students, and the sudden increase in the number of researchers consulting results and materials. Therefore, the traditional manual data management mode has been difficult to meet the current needs. Only by comprehensively promoting the informatization construction of data and archives management can we provide more efficient, fast and accurate management and services.

2 the status quo of geological data and archives management in colleges and universities

2. 1 state analysis

China Geo University (Beijing) has gradually resumed data archiving since 1976. Since 1997, our school has been using computers to manage data files. In 2004, the data file directory database was established by using the data file management system, which gradually replaced the manual directory query, improved the speed and accuracy of data file retrieval, simplified the production process of file retrieval directory, and greatly improved the efficiency of data file management.

The geological data preserved in our school mainly include archived scientific research achievements, topographic maps and geological reports, graduate dissertations, etc. There are two kinds of confidential information, one is the basic surveying and mapping results produced by the National Basic Geographic Information Center, which belongs to state secrets; The other is the national non-public geological data belonging to the National Geological Archives. In recent years, our school has formed a set of practical and standardized management system in the process of borrowing, purchasing and using "national non-public geological data" and "national secret basic surveying and mapping results data". In 20 1 1 year, according to the requirements of the state on strengthening the security management of classified materials, our library systematically cleaned and checked topographic maps and other classified materials, which ensured the safe use of classified materials from the system and measures.

In the construction of data file information resources, our school scans and digitizes paper data files in batches. The digitization of data files not only protects paper files, but also greatly improves the efficiency of file utilization. At present, the digitization of data files in our school is progressing in an orderly manner. The digitization of collection materials is organized by the archives themselves, and professional scanning companies are entrusted to scan, make and check the storage. Up to now, our school has invested nearly one million yuan in archives digitization, equipped with a dedicated server for storing archives data and a large-capacity disk array, and the archives digitization rate has reached 60%.

Geological data are also widely used in the fields of environment, engineering, urban construction and transportation. According to the situation, different universities have different management forms of geological data. For example, in some comprehensive universities with geosciences, the management department is located in the geosciences department. However, in some universities without geoscience majors, some scientific research work involves the use of geological data. In this case, the management of geological data is still absent, there is no special management department responsible for the management of geological data, and the safety management of geological data obtained by scientific researchers through application is out of touch.

2.2 the role and effect of the game

The informatization of data files will become an important part of the overall pattern of "digital campus" construction. At present, the information construction of university archives is being vigorously promoted, and the construction of digital archives in many universities in China is also in full swing. The digital construction and information management of data files provide a higher level of service for scientific research, teaching and government management in colleges and universities, and play an important role in serving higher education decision-making consultation, publicity and education, information dissemination, textual research and utilization, data development and utilization and academic exchange.

2.3 Existing problems

Although actively promoting the informatization construction of university archives, due to various subjective and objective factors, the overall informatization level is not high, so it is necessary to increase investment and development to further strengthen and promote the informatization construction of information and archives management.

(1) The level of digitalization and informatization is not high. Compared with the professional institutions of geological data management in the department of land and resources, the informatization construction of geological data in geological universities is still at a low level. Some colleges and universities are still in the stage of manual cataloging and inquiry, and the digitalization of their collections is low. They have not yet established a systematic management system and service platform, and the online data link and information transmission and service system with departments and administrative departments are still not perfect.

(2) The infrastructure is lagging behind and the development capacity is unbalanced. Due to various objective reasons and the different development of colleges and universities, the organizational structure and business development of university data files are very unbalanced. Compared with data archives at the same level in society, most university data archives have some gaps in infrastructure, digitization of collection materials, construction of information and service platforms, construction of business systems, human resources conditions, etc. In particular, the software and hardware equipment and environment of infrastructure construction need to be updated and improved urgently, which requires leaders' attention, increasing investment and strengthening infrastructure construction.

(3) restrictions on confidentiality. Individual colleges and universities have a high level of confidentiality because their scientific research results involve national defense and national military security. For the sake of security, traditional manual and physical methods are still used for material management. Digitalization, networking and informatization have become the barriers of classified security, and classified security technology has become the bottleneck of information construction.

3. Countermeasures and suggestions to speed up the digital construction and information management of geological data in colleges and universities

How to manage, protect and make good use of precious geological data is a problem that data managers need to seriously consider. The informatization construction of archives management in colleges and universities is a systematic project, which needs the attention and support of colleges and universities, the full cooperation of all departments of colleges and universities, the pioneering and innovative ideas of information management departments, and the full use of information technologies and means such as computers and networks to speed up the construction of digital archives.

3. 1 The core task of informatization is to establish digital data files.

Digital archives collect, process, store and manage digital archives information by using modern information technology, and provide information service and enjoyment with the help of network platform and information integrated management system. Realizing digital archives is the goal of information construction. Therefore, the informatization of data archives should focus on the construction of digital archives, take digital archives as the object and take computer network technology as the means, gradually develop the traditional physical management of paper archives into electronic archives management for all kinds of digital archives, establish data archives database and network service system, and digitally manage and serve information resources through integrated digital business platform. Around this core goal, the main work in the near future includes: retrospective digitization of collection materials, database construction of material catalogue, database construction of full-text materials, establishment of guidelines and related standards for database construction, electronic document storage of newly archived materials, and construction of comprehensive management information system of materials and archives.

3.2 Digitization of geological data and archives resources is the basis of information construction.

The primary task of informatization construction of geological data management is data digitization [2]. For some individual data and files that are not suitable for digitization, the catalog can be digitized. Digitization of data and archives resources is the key link and necessary condition of the whole informatization construction. Therefore, it is necessary to do a good job in the digital construction and electronic document management of geological data files in the process of collection, submission and reception, strengthen communication and coordination with various departments of the school, improve the network of data files, and timely sort out, file, archive and put into storage geological data files formed in various scientific research, teaching and administrative activities in accordance with the requirements of relevant specifications (including physical libraries and databases).

3.3 The information resource network operation system is the basic guarantee of information construction.

The construction of network operation system is the most basic guarantee for the informatization construction of geological data and archives management, and the digitally stored data and information resources need to rely on the network system to reflect and play an efficient role. The information management system supported by LAN environment can not only realize the basic functions of network query and browsing, but also have four main functions of "receiving, managing, storing and using" digital data, and can also ensure the import and export of data files and the safe management of data. Network connection and integration of scattered information resources of electronic data files can realize the modern management of distributed resources, which is not limited by time and space. By establishing a perfect information network, the network management and service of data can be realized.

3.4 Improve the standardization and standardization system of geological information management.

Standardization and normalization are the preconditions of geological data information management in digital environment, and the informatization construction of data files puts forward higher requirements for the standardization of data files. The development direction of digital geological data information management is internationalization, standardization, specialization and integration. The construction of geological data information standard system should be compatible, consistent, sustainable and dynamic, and the norms and standard system of geological data should be established and improved, including geological data collection norms, website and digital archives norms, software and hardware system technical norms and metadata norms [3]. For example, in the network environment, in order to meet the various needs of users and realize the effectiveness of accessing massive information, unified data formats and metadata standards must be adopted. In the case of diversified information resources such as text, image, audio and video, only by making them according to unified standards and norms can the diversified information resources be stored, managed and utilized smoothly. With the implementation of e-government, the receiving, archiving and management of electronic official documents and electronic data files must be carried out in accordance with unified standards and norms.

3.5 Improve legal awareness and establish a sound security system.

In the digital, networked and information-based management environment, it is very important to strengthen security measures and establish a strict security system and protection barrier [4]. In view of the management of confidential information, it is necessary to strengthen the construction of laws and regulations and form a set of information file management service mechanism with clear responsibilities, rigorous procedures and effective measures. In particular, the use and management of large-scale topographic maps and other classified geological data, strictly implement the national secrecy system for classified data, and safeguard national security rights and interests through measures such as confidentiality disclosure, system restraint and strengthening secrecy management.

3.6 Strengthen training and improve business ability.

The standardization and information management of geological data put forward higher requirements for the professional quality of personnel. In addition to having certain professional knowledge, you must also have computer and network technology, and be familiar with and master the ability to develop geological data file information systems. We should not only open up new ways to attract talents, but also train on-the-job personnel in new technologies, new methods and new ideas, and establish a high-quality professional management team.

3.7 Innovative thinking, good at planning, step by step.

The informatization construction of geological data and archives management in colleges and universities is a systematic project that coordinates and interacts with many departments of the school [5]. At present, the informatization construction of data management in geological universities is not high and the starting point is low, so the comprehensive construction of digital data files needs a development process. First of all, we should make a full investigation and demand analysis, learn from the experience and technology of other units, do a good job in the planning of information construction and digital archives, build the framework of digital archives construction in our school, and gradually promote the geological data management and information construction in colleges and universities.

4 conclusion

Material file management is an important part of university management, which reflects the modern management level of universities to some extent. Speeding up the informatization of data management and building digital data files is not only the need of the current situation, but also the new topic and task faced by data file management in colleges and universities, and it is also the trend of career development. At present, the informatization construction of data and archives management in geological universities is far from the expected goal, whether in hardware infrastructure or in soft environment construction such as system platform. Geological data management and service should keep pace with the times, take advantage of the "Twelfth Five-Year Plan" to vigorously develop information measures, break through the shackles of thinking, use modern management concepts and information technology, strengthen organizational leadership, and speed up information construction, so as to make the management level of geological data and archives in colleges and universities leap to a new level.

Take the exam and contribute.

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