First of all, we need to introduce the background of the meeting and let everyone know the necessity and function of the meeting.

Many people often ignore the importance of meeting background and think that simply sending a meeting notice is enough. When inviting a meeting, a clear description of the meeting background can make the participants more purposeful and improve their enthusiasm. For example, in order to sum up experience, find and solve problems in our work, we decided to hold a company work arrangement meeting according to the instructions issued by the head office. The relevant matters are hereby notified as follows:

2. Time and place

Time and place are essential. I believe this element will not be forgotten, but we need to pay attention to the length of the meeting in advance. We suggest that you arrive five minutes in advance.

For example, please attend the working meeting at 9: 00 tomorrow morning by telephone 102. I hope everyone will attend on time and arrive five minutes early. Thank you.

3. Agenda of the meeting

Next, we need to inform the agenda of the meeting in advance, so that the participants can have an outline, the effect is more obvious and the meeting is more targeted.

4. What needs to be prepared by the other party in advance

It is necessary to explain in advance what the participants need to prepare, so as to avoid the doubts of the participants and reduce the response time of the meeting organizers.

For example, in order to better improve the effect of the meeting, we need to prepare the problems encountered in our work and the problems that need to be coordinated before attending the meeting, and bring our laptops and recording tools. This kind of on-site operation will have better effect.

Example:

Notice on Holding xx Work Meeting

Company department:

In order to ensure the smooth progress of the work in 2020, establish the idea of "good work habits and being good at handling work problems", and reduce and eliminate problems in the work, the management of the company decided to hold a work meeting. The relevant matters are hereby notified as follows:

1. time: XXXX XX, from x pm to x pm.

2. Location: company meeting room

Three. Participants: all management personnel.

Four. Meeting contents:

1. Give solutions and treatment decisions for problems in recent work.

2. Make arrangements for the upcoming work;

Verb (abbreviation for verb) Meeting requirements:

Please attend the meeting on time. Don't be late, leave early and be absent.