Some WORD typesetting skills reprinted in my space
Words.
Keywords: automatic generation of table of contents, styles and formats, format brushes, headers and footers, separators, page numbers, inserted pictures and page settings.
1. The school has strict requirements on the format of the paper. In order to quickly and conveniently format titles and texts at all levels, you may need to know: styles and formats, format brushes and the functions of these tools.
2. If you want to design cover, table of contents, page numbers, headers and footers, etc. (For example, the cover does not show the page number of the header), you need to know the function of these tools: automatically generate the table of contents, header and footer, page numbers, separators and page settings.
3. If you find that the file is tens of meters in size after the paper is completed, please make sure that the picture you inserted is in JPG format.
The above keywords are what I will write. If you have the information you need, please continue.
If not, then I recommend a tutorial: WORD long document typesetting skills (please be patient if you want to watch the video).
There is also a small skill tutorial: 10 word use skills, which will benefit you for life.
Get down to business.
1. Style and format
The specific location is in the menu (format → style and format). After clicking, a box will pop up on the right side of the document, which lists all the styles used in the document. You can add and modify the corresponding styles here to achieve the purpose of modifying the document (noun explanation: style, in word, we define font effects such as size, font, color, kerning, etc. A string of words, which together are styles, and styles are stored in styles and formats. The function of style is to facilitate us to manage various font effects in documents.
Take Jiangcheng College's paper format in 2009 as an example (it seems that nothing has changed this year). The template stipulates that the title of the 1 level chapter should be: small bold, 2 bold, 0.5 line after the first paragraph, aligned to the left; The title of the second-level chapter, bold 3 bold, 0.5 lines after the first paragraph; The title of the third-level chapter is bold No.4, with 0.5 lines after the first paragraph; The text is, the font size is 4, the line spacing is fixed at 23 points, and the character spacing is standard.
If you have to change these settings one by one every time you encounter them, the workload will be great. At this time, we can use styles to determine the format in batches, as shown below.
According to the requirements of the paper, we set the title 1, title 2, title 3 and text accordingly. (Note that in step 3, the style of the text is based on the selection: no style.)
How to use: very simple. Position the mouse to the line or paragraph whose format you want to change, and then click the corresponding style (as shown below).
What's the advantage: when we modified the style just now, we set the style according to the directory 1 and the outline level, so these settings will also be applied when using the style, that is to say, we set the outline and directory of the paper at one time. When you finish editing the paper, click View → Outline, and you will see a perfect document structure (as shown below). In addition, the biggest advantage of unified editing format is that if a boring school changes the paper format again, you only need to modify the corresponding style in the style sheet instead of changing it chapter by chapter.
2. Format brush
Directory generation will be discussed in the next section, and format brush is mentioned here because it is a supplement to styles and formats.
If you don't use styles and formats, of course I suggest using them. There is another way to quickly modify the text format, and that is format brush.
The position of the format brush is shown below. If not, call it up in View → Toolbar → Common Use. If not, please lengthen your common toolbar. .....
How to use it: Method 1: 1. Place the cursor between correctly formatted words, press 2. Left click activates the format brush, 3. Click the target text to apply the previously positioned format; Method 2: 1. To position the cursor between correctly formatted characters, press 2. Double click to activate the format brush, 3. Click the target text to apply the previously positioned characters here, which can be reused until you press ESC to cancel.
3. Automatically generate the directory
The table of contents is an indispensable part of the paper, and the table of contents in word can be automatically generated. Please don't knock a row of ellipsis and numbers to pretend to be yourself.
Play, if you have used the styles and formats as I described, it is very simple to generate the directory. If not, you'd better tick the ellipsis, or look back at section 1.
How to generate a table of contents: click Insert → Reference → Index and Table of Contents. Let's switch to the directory regardless of the index, as shown below.
After modification, click OK, and the system will automatically generate the table of contents and the format as required. If the text, page number or chapter changes, there is no need to delete and regenerate it at this time. Just right-click the table of contents, click the update field, and choose to update only the page number or the entire table of contents as needed.
Suggestion: It is best to generate a table of contents at the end of the article to avoid frequent changes due to changes in the article.
Note: If some titles don't want to be written into the directory, please don't use styles to specify the format.
4. Headers and footers, page numbers, separators and page settings
In fact, everyone should know how to set the header, footer and page number, but there should be a confusion. For example, there is no header page number on the cover of someone else's paper, so why can't you find the relevant settings in the settings of header and footer page numbers!
In fact, this is because everyone is in the wrong place. This problem should not be the page number of the header, but the separator.
Click Insert → Delimiter to open the Delimiter option.
There are many kinds of separators, here, we only need to know two kinds, page break and next page in section break (section break in the following text is the next page in section break type).
The function of a page break is to start a new page from the selected position. What's the use of doing this? For example, we use page breaks before chapter titles, so that chapters can always start at the top of the page. In this way, you may think it's no big deal, just beautiful. Actually, it's not. Good for typesetting! Children's shoes with many illustrations may be deeply touched. For example, we need to leave a few lines empty, but the picture below is automatically pushed to the next page because it is too big, and then the picture behind is pushed back, and finally the whole typesetting is out of order. After using page breaks, there is no such worry, because chapters always start at the top of the page, so no matter how messy the last chapter is, the layout of this chapter will not change, only the page number will change at most. Interested students can try it.
Section break has the same function as a page break, but it has another function! That is, the continuity of page numbers can be blocked, for example, the previous page has reached the eighth page, and after using section break, the chapter starts from the first page. Seeing that many children's shoes here should be understandable, I will explain in detail how the typesetting I described is realized: there are no page numbers and headers on the cover, but there are page numbers and Roman numerals from the original statement to the end of the catalogue, and there are page numbers and Arabic numerals from the introduction (the typesetting of Jiangcheng University's papers is once: cover (2 pages in Chinese and English), original statement, abstract (Chinese), abstract (English), catalogue and introduction.
First of all, I insert section break in front of the cover of the second page and the original sentence, then insert page numbers respectively, and remove the option of displaying page numbers on the home page in the page number option, as shown below, so that there is no page number and header on the cover of the two pages.
Then insert page numbers in the third page and the introduction respectively, and select the page number format as shown in the figure below.
The typesetting described above can be realized.
Note: To delete the separator, please switch to View → Normal, because we can't see the separator in Common View → Page.
Finally, the page setup, because the paper has made requirements for printing (top margin and left margin are 25cm, bottom margin and right margin are 20cm), so we should make the following settings in File → Page Setup.