At the beginning of 1979, the theoretical work retreat held in the Central Committee of the Communist Party of China was one of the most famous retreats, at which Deng Xiaoping put forward four basic principles.
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Meeting organization is very important in the process of meeting, and the quality of meeting organization directly affects whether the meeting can go on smoothly. Therefore, the planning plan before the meeting is very important, so we should make full preparations.
I. Preparation before the meeting
1, to determine whether the meeting is necessary. Can the problems to be solved at the meeting be solved more effectively by other means?
2. Determine the purpose of the meeting. What kind of results do you want to achieve? What kind of decision will the meeting make? What action plan do you intend to achieve?
3. Prepare the agenda. List items related to the purpose of the meeting. Classify projects according to their importance. Group related items into a group. Limit the negotiation time of each project.
4. Collect all the information related to the items discussed at the meeting. If it is too long, extract the main points.
5. Before the meeting, distribute the meeting agenda and classified documents among the participants.
6. Restrict participants according to the issues to be discussed.
7. On the occasion of the formal meeting, check whether there is any new information. If so, please tell us briefly.
Second, the control during the meeting
1, describing the purpose of the meeting.
2. Check and record the participants.
3. Put forward each item in the order of the agenda, and then discuss it to solicit the opinions of relevant participants.
4. Give everyone a chance to express their opinions.
5. Control the discussion process. If it has nothing to do with the topic or goes into unnecessary details, it should be guided to the topic itself in time.
6. If the discussion becomes complicated and there are different opinions, you should summarize according to your own understanding.
7. Stick to the scheduled time and don't delay.
8. Summarize each item after discussion, so as to make a decision or draw a conclusion.
9. At the end of the meeting, summarize the achievements. If further discussion is really needed, it can be postponed to the next meeting.
10, determine the topic and time of the next meeting.
Three. Post-meeting work
1. Circulate meeting minutes between attendees and non-attendees. Meeting minutes should be accurate. The decision made by the meeting should highlight the name, time and standard of the person in charge of the action. Indicate the date and time of the next meeting.
2, according to the resolution of the meeting, supervise and inspect the implementation.
Baidu encyclopedia-retreat
Baidu encyclopedia-retreat