It is not easy to do it. It is common for a medical device buyer to sign a contract of several hundred thousand yuan, and it is not uncommon for a business of several million yuan. It can be seen that the activities of medical device procurement personnel involve huge amounts of money and great responsibilities, so it is necessary to spend enough time and energy to study the business.
Job responsibilities of medical device buyers
1, responsible for international procurement, receiving procurement tasks, organizing the development of suitable supply resources, and ensuring the smooth progress of R&D and production.
2. Regularly review suppliers to ensure that the supply channels meet the requirements of the company.
3. Negotiate with suppliers to achieve the quarterly and annual price reduction targets of the company.
4. Manage suppliers, maintain supplier relationships and continuously improve supplier performance.
5. Be responsible for handling and tracking quality anomalies, and put forward preliminary judgments and solutions for some quality problems.
6. Be responsible for reconciliation with suppliers, submit payment application and make payment plan.
Medical device procurement process
1, procurement planning procedure
(1) The planner of the purchasing department makes annual, quarterly or monthly purchasing plans according to the actual inventory consumption.
(2) The procurement plan shall be submitted to the procurement team (consisting of purchasing department, marketing department, quality control department and finance department) for discussion, revision and review.
(3) The quality management organization shall review the legality of the commodities included in the plan and the quality reputation and quality assurance ability of the supply channels.
(4) The head of the purchasing department shall submit it to all kinds of purchasing personnel for specific implementation after examination and approval.
(5) The procedures for temporary adjustment and approval of procurement plan are the same as those in 1-4.
(6) Hold joint meetings with purchasing department, marketing department, quality control department and distribution center every month to communicate the information and existing problems in commodity sales, use, storage and transportation, and adjust the purchasing plan in time.
2. Selection process of qualified suppliers
(1) The purchasing department assists the quality management organization in establishing, perfecting and updating the data files of "qualified suppliers".
(2) For the medical devices to be purchased, check their legal product registration certificates to understand the supplier's quality assurance ability and performance ability.
(3) For the imported medical devices to be purchased, collect the registration certificates of foreign manufacturers in China State Medical Products Supervision and Administration Bureau, collect the copies of the registration certificates and import inspection reports of imported medical devices, and affix the red seal of the supplier's quality control institution.
(4) According to the procurement progress, draw up the production and supply units that need to purchase medical devices in the "qualified suppliers" file.
(5) Products with the same name and specifications should be selected from the factory, given priority, and purchased nearby.
3. Procedures for signing procurement contracts
(1) All buyers shall strictly implement the quality management system for business operations.
(2) The standard contract shall clearly sign the following quality terms: the product shall meet the quality standards and relevant quality requirements; Attached with product certificate; The product packaging complies with relevant regulations and cargo transportation requirements; Imported products should provide certificates and documents that meet the requirements.
(3) When ordering by fax or telephone. With suppliers who have signed quality assurance agreements, non-standard contract procurement records shall be established, and the quality of ordered products shall be concisely agreed.
(4) Require suppliers to provide corresponding product quality standards, and specify the product batch number, production date, validity period, responsibility period, packaging marks, packaging requirements and other contract terms.
(5) Sign general contract terms according to the Economic Contract Law.
4, the first business varieties of examination and approval procedures
(1) The purchasing department applies according to the needs of users and patients and the product information provided by the production unit, and fills in the approval form for the first business variety.
(2) After the Approval Form for the First Business Variety is signed by the Purchasing Department and the Price Department, it shall be submitted to the quality management organization for review together with the collected data.
(3) The quality control organization shall review (on-site inspection when necessary) and sign the consent.
(4) Report to the competent quality manager for approval and signature.
(5) According to the procurement procedures.
Pay attention to medical device procurement
1. To purchase medical devices from qualified enterprises, we must first check and obtain the Medical Device Manufacturing Enterprise License of the medical device manufacturing enterprise or the Medical Device Trading Enterprise License of the medical device trading enterprise, and put it on record.
2. Check and obtain relevant business licenses, and keep files.
3. Obtain the identity certificate of the relevant personnel of the enterprise and the original sales authorization letter of the person in charge of the enterprise.
4. Check the product registration certificate and product certificate of the medical device you purchased.
5. Ensure that the purchased equipment is in good condition at the site.
6. Do not purchase unregistered, unqualified, expired, invalid or obsolete medical devices.
Medical equipment management system
1, medical devices should be purchased from qualified legal enterprises on the premise of ensuring quality. Strictly review the qualification certificates of medical devices and sales personnel.
2. Procurement management of large medical equipment
(1) The user department shall fill in the annual procurement plan according to the actual work needs, and the large medical equipment shall have a feasibility report.
(2) The Equipment Department shall summarize and comprehensively balance according to the procurement plan and demonstration report of this department, and report to the superior competent leader according to the examination and approval authority.
(3) According to the procurement plan approved by the competent leader and different sources of funds, the Equipment Department entrusts a qualified tendering agency to conduct public procurement, or organizes experts in the hospital to conduct public demonstration procurement.
(4) All purchased medical equipment shall sign purchase and sale contracts and warranty agreements, and the data shall be filed in time and kept by special personnel.
3. Purchasing management of disposable medical consumables
(1) Centralized Bidding and Purchasing Management of Medical Consumables
① All medical consumables within the scope of centralized procurement are purchased with the winning varieties and distributed by the winning dealers.
(2) Strictly implement the bid-winning price of centralized procurement, and notify the price management department in time.
(3) Implementing online purchasing to save the purchase of medical consumables.
(2) Procurement management of non-winning special varieties
(1) To purchase and use new disposable medical consumables, the user department must submit a written application. After the approval of the leader, the supplier is required to provide true and effective qualification certificates.
(2) After the supplier's qualification is complete, the user department will try out the new product.
(3) after the trial, if the response is good, organize relevant personnel to determine the price of new products.
④ Buy new products in small quantities.
⑤ If there is no problem in the use of a small number of new products, they will enter the normal procurement process.
4. All purchased medical devices must have legal bills, so that the tickets and goods are consistent.
How to be a good buyer of medical devices
1. Familiar with medical consumables and procurement laws and regulations such as Regulations on Supervision and Administration of Medical Devices and Government Procurement Law.
2. Familiar with the basic knowledge of commonly used medical devices.
3. Familiar with the basic theory of purchasing management.
4. Communicate with users frequently to keep abreast of customer needs.
5. Ensure the smooth communication with the warehouse keeper and keep abreast of the inventory situation.