Format of official document notification
1. What is the notice of convening the meeting?
Notice is a kind of official document style often used by party and government departments, organs and units to convey instructions from superiors to lower-level organs, departments, units or staff members and ask them to do something. Between peers, if there is anything that needs to be told to the peers, and if there is any activity that needs the other party to participate, the competent department can also send a notice.
There are five kinds of notice styles commonly used in public institutions: ① notice of convening a meeting; (2) notice of work arrangement; (3) Notification of communication or information; (4) Forwarding instructions, reports and opinions; (five) to convey the opinions of leaders, to appoint and remove cadres, and to issue administrative regulations. No matter what kind of notice we write, we should clearly write the following contents in the text: the name of the notified unit or individual, the purpose and requirements of sending the notice, the matters to be notified, and the name and time of sending the notice.
Meeting notice is a widely used written notice that superiors assign work to subordinates and organizations assign work to members before a meeting to convey things.
Second, how to write a notice of convening a meeting
Before writing this notice, the author should ask for the details of the meeting. These contents generally include the notified unit or individual, the name of the meeting, the time and place of the meeting, and what participants are required to do before the meeting. In addition, we should master the structure and method of the notice of convening the meeting.
Complete meeting notice, including the following parts:
The first part, the title. Write it in the middle of the second line, a little bigger. There are three ways to write the title: first, just write the word "notice"; Two, urgent or important matters can be written as "urgent notice" or "important notice" to attract people's attention; The third is to write down the issuing unit, name, main content and language of the meeting.
The second part, the address. There are two ways to write the company name or name of the notified person: one is written on the second or third line with a colon (:) after the address, and the other is written on the third and fourth lines below the text, with the words "from here" written on the top line, and then the company and name of the notified person written on the other line without punctuation. This kind of notice, the notified person should write a word "know" after the name after seeing the notice, which is often used in important meetings. "This", this, refers to "notice", "reason", giving and service.
The third part, the text. Starting from the second line under the title, write the contents of the notice in two spaces, which is the main part of the notice. The notice of convening a meeting should specify the time and place of the meeting, the participants, what meeting to hold and what preparations to make before the meeting. If there are many contents, you can write them in sections or articles.
Part IV: Signature and date. Two lines are written in the third and fourth lines at the bottom right of the text. If the notice is issued in the form of an official document, it must be stamped with the official seal.
Official document notice notice model 1 notice on convening a meeting
(primary sending unit):
For (purpose), according to (basis), (organizer) is scheduled to hold a meeting in (place) on (date). The relevant matters are hereby notified as follows:
I. Contents of the meeting:
Two. Participants:
Three. Time and place of the meeting:.
Four. Other matters:
(1) Participants are requested to report with the meeting notice (accommodation fee arrangement).
(2) Please fax the receipt of the meeting to (the organizer or organizer) before.
(3) (other matters that need to be prompted, such as the preparation of meeting materials. ).
(4) Contact person and telephone number:
Attachment: 1 Attendance quota allocation table
2. Meeting receipt
Date, year and month
Format of formal document notification and department to which model document 2 belongs:
In order to sum up the exchange experience, study and analyze the existing problems, further implement the spirit of the social practice conference for college students, and do a good job in social practice this year, it is decided to hold a social practice conference for college students in XX University after research. The relevant matters are hereby notified as follows:
I. Contents of the meeting: ...
Two. Participants: …
Three. Meeting time and place: ...
Four. Requirements: ...
Student Union (League General Branch)
Date, year and month
3. The format and style of official document notification of organs and departments:
In order to find out the shortcomings of the work of various departments in 20xx and facilitate the deployment of the work of the government in 20 13 years, it is decided that our bureau will hold a summary of the work of various departments in 20xx and a report meeting on the work plan for 20 13 years in the near future. The relevant matters are hereby notified as follows:
I. Time and place of the meeting
Second, the participants
Three. Main contents of the meeting (or meeting agenda)
(1) The heads of government departments report the completion of all work in 20xx and the specific work plan for 20 13.
(2) Bureau leaders made an important speech.
Four. Related requirements
(a) the participants attend the meeting on time, and shall not take leave without special circumstances. After signing in at the venue, all government departments must submit an effectiveness monitoring report on 20 13.
(two) all departments should attach great importance to this work, work summary should be objective and realistic, and effectively find out the shortcomings in the work. The work arrangement should stand in the perspective of strengthening self-construction, improving administrative ability, especially giving full play to the supervision function of the organs and departments, and creatively determine the work objectives and tasks this year in combination with the advantages and business characteristics of the departments. The report should list the implementation steps and timetable of leading and innovative work.
(three) after the formation of the report materials, it is necessary to organize the personnel of the department to discuss, carefully revise, improve the quality, and resolutely prevent the words from being empty and partial. The number of words in the report materials is about 1600 words, and the report time is controlled within 8 minutes.
Hereby inform you
XXX office
XX year XX month XX day