Everyone's attitude towards the weekly newspaper is very different. Some people regard it as a synergy weapon, while others regard it as formalism and hate it.

Since working from home, many companies have begun to implement the daily newspaper system in order to help everyone communicate their work content.

When a weekly newspaper becomes a daily newspaper, the contradiction becomes more intense: Is it really necessary to spend time and energy writing this thing every day?

? Why write a weekly newspaper?

For managers,

Weekly report is the most efficient communication carrier.

When there are many queues, it will take a lot of time to report one by one. It is obviously the most efficient to read the weekly report uniformly after the team members submit it. Through the weekly work report, managers can quickly understand the progress and risks of some key things in the team and grasp the quality of the project as a whole.

Effectively improve the transparency of team information

When each team member only focuses on the project in hand, there is often a situation that "the trees can't see the forest". When all members of the team can read the weekly reports of other members, especially the work of members who have no cooperative relationship with themselves, it will help team members gain a better "global sense".

Words are intangible assets that a team can precipitate.

Writing the work of each member of the team on paper will always be the intangible assets of the team. Especially in the process of rapid team growth, freshmen can quickly understand the team cooperation mode by reading previous weekly reports, which is helpful for running in.

For employees,

The weekly newspaper is a good exchange opportunity.

The weekly work report allows you to explain to your superiors that there are many work items and heavy tasks, which is an important opportunity to win resource support and show the value of your work.

Self-review summary

Work summary can remind you of any problems in this week's work: can time management be improved? Can communication methods be improved? Do you want to adjust the plan?

Reorient the target

There is another point that is often overlooked. When many people do something, they regard it as a goal, but they spend their time on many things that don't help the goal. So the weekly report is also an opportunity to readjust the goal: why do you want to do what you wrote in the weekly report? Did you do something you shouldn't have done?

? Why do we hate writing weekly newspapers?

Weekly reports have so many benefits, but why do we hate writing them so much?

In fact, many people mistakenly regard the weekly newspaper as a tool to "prove that their work is saturated", so they list all the work contents in detail, starting with 3000 words and posting a lot of data and sentences, just like an essay contest.

A person in the team writes a weekly report of 3,000 words, but students who only write 800 words will be flustered. They will quickly add words, pictures and feelings, adding up to 4,000 words. ...

Finally, all the articles are very long, which makes managers have a headache: to extract effective information from a large number of words is comparable to reading comprehension.

Weekly newspaper changed from daily newspaper to Chinese exam. Employees don't like writing, and leaders don't like reading.

So, how to make the daily newspaper break away from formalism and really serve the team?

The following are the weekly practical methods of Alibaba Twitter team:

? How to write the weekly report of Alibaba Twitter team?

1, strictly control the number of words, and do not write a running account.

A weekly newspaper is called a newspaper. Of course, its primary function is to report the work. It can only record the key work, but not list the daily affairs.

Every week, we will set a weekly topic with the topic knowledge base, and make it clear in the content description: don't run a running account, try to keep it within 800 words. For daily newspapers, our word limit is 200 words.

After limiting the number of words, people will not try to make up the number of words, but will try their best to refine the content, highlight the key points and make it easier for others to read.

2. Delineate key points and indicate the progress of key projects.

Writers hate writing, and readers hate reading and understanding. In order to help colleagues who read the weekly newspaper quickly understand the key points, we will focus on the work content and indicate whether the key projects are currently completed or to be completed. Simply typesetting with "list" and "label" can make the weekly newspaper hierarchical and focused.

3, do not repeat, do not copy and paste the porter.

I don't want to talk about the details of the project. If you need to know the background, you can "embed" relevant documents or tables in the weekly report to keep the content of the weekly report concise.

4. Discuss more and write it in the team weekly report.

In the Twitter team, the weekly report is not only the two actions of "writing" and "handing in", but also the discussion after handing in the weekly report.

In the weekly report, everyone will talk about this week's thoughts, which may be work-related or some details in life. Other students are interested in these topics, and will also post in the weekly newspaper for in-depth discussion.

At this time, the team weekly report is not just a one-on-one single-line report from subordinates to superiors. More dialogues are interwoven among team members, and students with different responsibilities and backgrounds discuss various topics together, which often brings more collisions and inspirations.

5. Review regularly and write a weekly diary for yourself.

The weekly report is written to my boss, colleagues and even myself.

When we use the topic knowledge base to collect weekly reports, we can automatically collect and sort out the contents of the weekly reports submitted by ourselves, and we can see our growth bit by bit by looking back and browsing.

The above is the weekly practice of Alibaba team.

In order to help more teams precipitate their own team knowledge base, the "Humble Topic Knowledge Base" that we use to write and collect weekly reports has been opened to all for free use (please refer to the previous article "It's 2020, do you still send weekly reports by email?" 》 )。