First, the characteristics of leadership guidance documents
The general characteristics of the official document of leadership guidance are: the content of the official document is mandatory for the behavior of the addressee, and the relevant lower-level organs and individuals must consciously abide by it; The problems targeted by official documents are random, involving specific problems and specific people, and generally not universal; Generally, the validity period is not long, and the delayed official document loses its execution effect; Compared with normative documents, the effective procedure is relatively simple, except for decisions and resolutions, as long as the legal representative of the issuing organ confirms that the documents are valid (such as issuing documents), it will take effect; In terms of utility, it is generally "retrospective", that is, the effectiveness of official documents is not only aimed at related things and problems that occur after writing, but also includes problems that occur before writing. The recipient should correct the relevant deviations according to the author's requirements and take measures to make up for the deficiencies.
Second, the instructions for use
Instructions are used to arrange work for subordinate organs and clarify the guiding principles of work activities. Instructions used to arrange the work of subordinate organs include three parts: first, the objective basis or purpose and significance of writing; Second, the specific tasks and arrangements, as well as the significance of instructions; The third is to put forward the specific matters needing attention and requirements for the implementation of the directive (such as steps, methods, time arrangement, time limit, policy boundaries, methods and time for reporting implementation, etc.). ).
These three parts can be stated in the above order, or you can first talk about the significance and purpose of the article, and then state each specific task and requirement separately. The explanation used to clarify the guiding principles of work activities usually has three parts: first, the basis of writing or the significance of work activities; Second, the provisions on the guiding principles for carrying out various activities (prohibition, correction or advocacy, requirements and relevant policy boundaries); The third is the specific matters needing attention and requirements in the process of executing instructions.
Third, decide
A leadership guidance document used to make arrangements for important matters and major actions. Decision-making has a wide range of specific uses in practice, and the composition of the text is also very different. Common combinations are as follows:
The first one is the most concise, usually only a paragraph and a few sentences. The main contents include: who, where, according to or for what, determine what actions or measures to take. This form is often used to decide to hold a meeting, appoint and remove personnel, set up an institution, join or leave an institution, and some decisions to perform legal examination and approval procedures.
The second one is a little more complicated than the first one, mainly including the following contents: purpose or basis; Analysis and evaluation of the nature of the target thing or problem; Relevant measures (implementation object, scope, methods, matters needing attention, etc.). ). This form is often used to commend or punish, name, revoke relevant bills or other official documents, and grant, deprive and exempt the rights, obligations and abilities of the relevant objects.
The third form is more complicated, and its main components are: basis, purpose, meaning or reason; Explain the specific contents of the relevant measures item by item, and attach a subtitle to each item when necessary to summarize and reveal its main contents. This part usually includes: the nature and types of measures, the time and space of implementation, the scope of personnel, steps, methods, conditions, organizational and leadership guarantees, political and ideological guarantees, relations with other measures, relevant policy boundaries, implementation requirements, etc. This form is usually used to decide the implementation of important policies.
The fourth form applies to decisions that define and indicate principled positions. It is characterized by stating one's position and viewpoint in short words, and using discussion and reasoning words to explain the truth and refute wrong viewpoints.
Four. Notice; pay attention to
(1) Notice of issuance, forwarding and examination and approval of official documents
The main function of document issuance (printing), forwarding and approval notice is to complete the effective procedures of relevant normative document issuance (issuance); Expand the effective scope of some official documents to make them more specific (forwarding); Upgrade some official documents and give them the conditions (approval) to produce effect in a wider range.
The text of these three notices is relatively short. The simplest form is to point out who, by whom, why and on what basis, what official documents have been formulated, to whom they will be sent (forwarded), and how (or when) they will be implemented. A little more complicated is to evaluate and analyze the printed and forwarded official documents or the things targeted, explain the significance, point out the matters needing attention in implementation, or put forward supplementary opinions on the provisions and requirements in these official documents on the basis of the above simple forms.
The title styles of these three notices are slightly different from other official documents, generally: (author)+notice issued or printed or forwarded or ten (original title) approved+.
(2) Prompt notice
Indicative notices are used to convey matters that need to be handled by subordinates and matters that need to be jointly implemented by relevant units. Although this kind of notice is not only sent to the lower authorities, it is still indicative because its content is the spirit of instructions from the higher authorities.
The body of the suggestive notice generally includes: writing basis (objective situation, superior requirements, etc. ) or purpose and significance; The spirit and concreteness of instructions from superiors, such as policies, tasks and arrangements; Implementation requirements and related matters needing attention, such as steps, methods, time requirements, policy boundaries, methods and deadlines for reporting implementation, etc. The latter two parts often need to be expressed in the form of articles. At the beginning of each article (topic sentence), the main content is summarized in short words, and then elaborated to make it specific and clear.
(3) Informed notice
Notice is used to convey matters that all parties concerned need to know (only need to know, but not require direct execution). This kind of notice can be sent to a wider range of people, and the restrictions on the level are not strict. It can be sent to peers at lower levels and even to some superiors.
The text of the notice mainly includes: the process, reason and basis of forming the matter; The specific content (nature, state) of the matter. In order to simplify the text, sometimes attachments (such as appointment and dismissal list, official seal impression, articles of association, etc. ) is used to explain the contents of the matter in detail.
The matters involved in the notification are mainly: the establishment or cancellation of the institution or organization; Enable or cancel the official seal; Change the name of some organizations or publications; Appointment and removal of cadres; Publish publications, etc.
Verb (short for verb) notification
Commendation bulletin is used to commend good deeds and introduce advanced typical experiences. Its text mainly includes three aspects: advanced deeds (people, time, place, process, results) or experiences (units and their objective conditions, main practices, regular understanding, etc. ); Evaluation and analysis (nature, significance, experience and applicable conditions, shortcomings in experience and their reasons, etc.). ); Decide on matters (what title or other spiritual and economic rewards to be given to the relevant units or individuals), and put forward some requirements or calls for learning advanced deeds and absorbing typical experience.
Accident notification is a kind of emergency notification, and its text mainly includes: accident overview (time, place, process, result, etc. ); Analysis of the nature, causes and consequences of the accident; Put forward the principles, requirements, measures and main lessons to prevent similar accidents. Sometimes it also includes the decision on the person responsible for the accident. The above contents can be described directly, or related information can be relayed indirectly by forwarding official documents such as relevant accident reports (with these reports as attachments).
Typical criticism error notice, used to criticize bad guys and bad things and the mistakes of relevant units or individuals. Its main contents include: main wrong facts (unit, person, time, place, main process, result, etc. ); Analysis and evaluation (nature and causes of errors, serious consequences); Opinions on the handling of the parties concerned, and the lessons that all parties are required to learn from them. Sometimes it is also required to check whether there are similar problems in the report and summarize the relevant reports.
Information bulletin is used to report and convey important information and related spirit. There are two ways to write it, one is to describe the relevant facts objectively; In addition, the other also analyzes and explains the situation, and sometimes gives guidance on what countermeasures should be taken for specific problems.
Answering intransitive verbs
Reply is used to reply to the request of the lower authorities. Reply is a passive instruction, which is formed in response to the demands of subordinates. Its text mainly includes three aspects: indicating targeted communication (time, document number, title, etc. ) and briefly explain the process of forming a reply; Answer whether to agree or approve the other party's request at the other party's request, or put forward guiding opinions to solve work problems at the other party's request. Can not be approved, to explain the reasons. Only part of the agreement or approval, in addition to explain the reasons, but also need to put forward specific amendments and supplementary opinions. When issuing guidance opinions at the request of the other party, the specific writing method can refer to instructions or suggestive notices; It often ends with "this reply" and "I hereby reply", and sometimes it ends with asking the other party to reply, such as asking the other party to report relevant information and answer relevant questions.