With the approval of the national authorities, the Overseas Chinese Service Center of the Ministry of Education established the Overseas Chinese Archives in 1997, which is dedicated to managing the personnel files of overseas Chinese. The archives are mainly for students studying abroad at their own expense, graduates who have graduated but have not taken part in employment, and resignees from units studying abroad at their own expense.

The overseas study service center needs to mail materials for handling the document transfer procedures:

(1) Original certificate of foreign academic degree (white paper and red seal);

(2) The original of Entrusted Management Contract for Personnel Files (or File Card);

(3) Fill in the Registration Form for Students Studying Abroad and the Registration Form for Students Studying in Hong Kong and Macao;

(4) Original employment registration certificate for returning to China (this certificate must be handled before the file is transferred out) (among them, the returned overseas students who go to work in Shanghai and Shenzhen should go through the settlement formalities at the local personnel bureau);

⑤ Other learning materials that need to be submitted as required (overseas students who have obtained two or more degrees outside the country (territory) need to submit translations of degree certificates that have not been certified by foreign degrees, and qualified translation companies need to affix special seals for translation business);

⑥ File transfer letter issued by the receiving unit (the unit with the authority of personnel file management) or the talent flow service organization affiliated to the Party Committee Organization Department of the government at or above the county level or the personnel administrative department (the file transfer letter should indicate the detailed mailing address, postal code, name of the specific file receiving department and contact telephone number);

⑦ If the organizational relationship in party member is in our office, the file will be transferred out of party member at the same time, and the membership fee will be paid (the membership fee will be paid according to the payment standard of the last month before studying abroad), and the name of the receiving organizational relationship unit will be indicated in the transfer application form;

⑧ Application for transfer signed by myself: it is required to specify my name, gender, when (year, month and day) I went to which country (region), which school I studied or worked as a postdoctoral fellow, visiting scholar, what degree, education background and certificate I obtained, when (year, month and day) I returned to China, where I was employed, and what unit or talent I applied to transfer my personnel file to.

International students should have understood the above introduction of Hongsheng Education. It is suggested that foreign students who have not applied for academic qualifications should apply for certification in time. After receiving the above materials and remittance, the staff will handle the file transfer in time.