File management not only records the development of an enterprise, but also records the work experience of an employee, which is very important for both units and individuals. Generally speaking, file management is regarded as the work category of enterprise human resource management, which records in detail the whole process of an employee from his first arrival to his last retirement from his post, and is also a true portrayal of people's living conditions. In this process, we can understand what role it has played in the development of enterprises. For enterprises, file management can not only record the development of employees, but also record the development of enterprises. It not only preserves the development of the enterprise at all stages, but also provides reference materials for the future development of the enterprise, which is also very beneficial in the personnel management of the enterprise. In this case, we should study file management in detail to understand its importance and provide more help for management.

1 file management function

Archives are not only the recorder of history, but also the guide of the future. Relevant personnel can make scientific plans for the future development of enterprises by consulting archives, so archives management is of great significance.

1. 1 management function

Archives management is also a part of administrative management, which provides management reference for the formulation of various rules and regulations of enterprises. Moreover, if we want to formulate an effective management system, we need to rely on archives for reference, so archives provide decision-making basis for management in some aspects.

1.2 project operation function

Archives record all kinds of business dealings of enterprises in detail and truly, which has the function of proof and reference. This kind of business record provides all kinds of management data for enterprise management, and the filing of various projects will promote the operation of the whole enterprise and continuously improve the profitability and management level of the projects.

1.3 corporate culture function

Archives are closely related to corporate culture, which is an important part of corporate culture, witnessing the development process of enterprises and making records for the development of enterprises; At the same time, it is also a reflection of enterprise spirit, culture and values, recording all kinds of cultural atmosphere of the enterprise, real photos and real images, all of which are real memories of the enterprise and precious experiences of employees. It embodies the centripetal force of the enterprise, so it plays an irreplaceable role in the enterprise culture.

1.4 legal consultation function

The authenticity of archives determines that it is powerful data provided by evidence. It truly records when and where the parties engaged in what kind of business activities, and is the most authentic reflector. It can protect the interests of enterprises and employees from damage and get legal protection, and also make the responsibilities of all parties more clear and reduce unnecessary disputes.

1.5 training function

Archives are actually an educational resource, which can be used as teaching materials and reference materials for enterprises to train employees. Because it is a true record and reflection, it is more convincing than other materials, especially the real cases recorded in it.

2. Related problems existing in archives management

2. 1 Archives managers lack a sense of responsibility

The lack of responsibility of file managers is mainly reflected in two aspects: First, they do not attach importance to file management. In practical work, they only pay attention to the preservation of archives, ignoring the classification, management and arrangement of archives, which makes the management of archives very chaotic and disorganized. In this case, once managers or related personnel need to consult the answers, they can't find out the relevant files in time, which reduces the efficiency of file consultation. Second, the management's neglect of file management makes the personnel engaged in file management lack professional file management knowledge and can't carry out good file management.

2.2 lack of standardized file management

In the archives management, the archivists did not follow the relevant norms and standards, and ignored the standardization of filing in archives management, which made the filing and format of filing unable to be unified, and finally led to inaccurate classification and inappropriate title drafting.

2.3 the problem of document collection

In archives management, it is necessary to ensure the comprehensiveness of archives contents, which requires all departments to hand in relevant archives, while some departments hand in less archives for the convenience of their own use, resulting in some archives not being collected comprehensively. For example, some staff members want to go abroad for inspection, and their files and achievements can only be understood by relevant staff members, but they do not involve files, resulting in the lack of file information.

2.4 Compilation, research and appraisal of archives

At present, it is very common for management departments and related staff to ignore file management, and some archives will have serious management problems, which is due to the lack of compilation and research of file information. Moreover, in order to save energy, some managers and staff ignore the appraisal of archival materials, or the appraisal of materials is too complicated or simplified. There are also some file managers who are too careful and leave more useless information, which increases the management intensity and takes up a lot of space.

3 Measures to strengthen file management

3. 1 Strengthen the training of file managers.

First of all, leaders of file management should attach importance to file management, support file management in terms of manpower and material resources, and let file managers attach importance to file management from top to bottom. Archivists can be organized to study archival law, so that their archival management ability can be continuously improved. Secondly, some reward and punishment systems can be formulated to encourage the enthusiasm of archivists, and can also effectively avoid the lazy working state of archivists, thus promoting the quality and efficiency of archival work.

3.2 do a good job of document collection

Archives management needs to do a good job of archives collection to ensure the comprehensiveness and extensiveness of archives content. Management can do a good job in the collection of archives management, improve the collection awareness of archives managers and the awareness of file owners to submit files, and ensure that archives managers can file and classify files in time.

3.3 Do a good job of archives value appraisal.

Archival value appraisal mainly refers to selecting some contents with preservation value from complicated archives, and then implementing classified archiving, which requires archivists to have solid professional knowledge to distinguish the values of various archives, analyze the historical value and comprehensive value of archives, and finally decide the archiving of materials.

3.4 Using modern technical means

In recent years, with the rapid development of computer network technology, network technology can also be added to file management, making file management more comprehensive and efficient. It is undeniable that information technology has become an indispensable part of people's lives. Therefore, it is necessary to use modern technical means in file management, combined with computer technology management, to greatly improve the efficiency of file management. Moreover, in the work of archives management, the social value of archives management can be brought into full play by combining network technology.

4 conclusion

With the progress of the times, file management is not only the record carrier of information, but also should strengthen its application. Managers and related staff must integrate resources and plan strategies through file management if they want to improve the economic benefits of their own units and enhance their market competitiveness. This paper expounds the importance and existing problems of file management, and puts forward effective measures for file management for reference.

refer to

Zhang Ruixiang. On the Importance of Archives Management [J]. Lantai World, 2016 (S1):15.

[2] Jia Qiu. On the Importance of Archives Management [J]. Science and Technology Innovation Herald, 20 13 (7): 209.

[3] Li Baoquan. On the Importance of Archives Management [J]. Office Business, 20 16 (7): 88.