First, every meeting should have a clear purpose and solve certain problems.

Don't have too many topics at each meeting, and don't have meetings that can or can't be held. Those who can attend and those who can't don't attend the meeting. Problems that fall within the responsibilities of the department or problems that the competent leaders have the right to solve will not be met, unless there are written regulations or precedents.

Second, we should be fully prepared for every meeting.

Before the meeting, the head of the department or the competent leader will send the topic to the relevant office, which will sort out the topic and report it to the leader who presided over the meeting, and inform the participants of the topic in advance. Problems that are not fully prepared and have not proposed solutions will not be held; Without a unified opinion, the competent authorities will not hold a "contradictory submission" issue.

Third, the moderator must firmly grasp the topic.

It is necessary to inspire and induce the participants to fully express their opinions, and pay attention to controlling digression and repeated speeches. Speakers should be accurate and concise, and leaders attending the meeting should avoid the convention that everyone must speak.

Four, the meeting resolution, to instruct the relevant personnel to seriously implement.

The resolution formed by the meeting, the host should instruct the relevant personnel to seriously implement; Relevant offices are responsible for supervision and inspection, collecting feedback information and reporting to the competent leader. The whole school meeting is arranged and organized by the school. The meeting time should not be too long, and the meeting organizer should be responsible for rectifying the meeting style and opposing the bad phenomena such as being late, leaving early and whispering at the meeting.

Verb (abbreviation of verb) designates a person to be responsible for the minutes of the meeting.

The meeting host shall designate a special person to keep the minutes of the meeting, and two recorders shall work at the same time for important meetings. Afterwards, the relevant offices shall sort out the records and file them according to the Measures for Archives Management.

Limited company conference management system

This system is formulated in order to further standardize the meeting management of the company, do a good job in information release and reporting, realize the rapid and effective transfer of the company's information resources among departments, ensure the effective implementation of meeting contents and agreed items, and effectively improve the company's operation level.

First, the company meeting.

1, production meeting

Time: every Saturday at 9: 30 am, once a week.

Moderator: Head of production department

Record: production department plan

Participation: factory director; Planning and material control of health management department; Responsible persons of sales department, technical department, quality department, purchasing department and responsible persons of engineering department, film blowing department, printing department, processing department, warehouse and other departments.

Contents: ① Report the production situation last week; ② Review the follow-up and completion of last week's arrangement; ③ Arrange the production plan and tasks this week.

2. Sales meeting

Time: held at the end of each month, once a month.

Moderator: Sales Manager

Record: Sales Assistant

Participation: general manager, head of sales department, head of production management department and head of technical department; Head of quality department and head of finance department.

Contents: ① Summarize the sales situation of the company in that month; ② Forecast the monthly sales of the next job; (3) to judge the development trend of the industry and the countermeasures of sales work.

3. Quality meeting

Time: every Saturday at 6: 00 pm.

Moderator: Director/Manager of Quality Department

Record: Assistant of Quality Department

Participation: All employees

Contents: ① Review and summarize the product quality this week; (2) reporting customer complaints and customer returns; ③ Summarize the factors affecting quality, and review the means and methods of improvement; (4) Put forward the quality objectives of the factory next week and the management measures to achieve them.

4. General Manager's Office Meeting

Time: irregular

Moderator: General Manager

Record: Personnel Administration Department

Participants: President/General Manager, Head of Health Management Department, Head of Quality Department, Head of Sales Department, Head of Technology Department, Head of Finance Department, Head of Purchasing Department, Head of Personnel Administration Department and Head of Engineering Department.

Contents: ① Each department reports weekly work; (2) according to the arrangement of last week's meeting, check the implementation completion item by item; ③ Arrange and deploy the overall work of the company next week; ④ Problems that need to be solved by the company.

5. Quarterly wrap-up meeting

Time: held at the end of each quarter or the beginning of the next quarter.

Moderator: President/General Manager

Record: Personnel Administration Department

Participants: President/General Manager, Head of Health Management Department, Head of Sales Department, Head of Technology Department, Head of Quality Department, Head of Finance Department, Head of Purchasing Department and Head of Personnel Administration Department.

Contents: ① The general manager summarizes and comments on the work of each department; ② Arrange the future work direction.

Two. Sectoral meeting

Each department holds a special meeting chaired by the department head on a regular basis every week to convey the spirit of the company meeting, comment on the main points of the department's work, implement various management measures, help subordinates solve the difficulties and problems encountered in their work, and guide the next step.

Three. Meet the requirements

1, keep meeting minutes. The company's meeting minutes shall be recorded and managed by a special person, and the meeting recorder shall be responsible for supervising the matters agreed at the meeting and reporting the supervision to the meeting host. When necessary, meeting minutes should be made according to the requirements of the meeting host, so that everyone can follow them. The personnel administration department shall check the minutes of the meeting and its implementation at the end of each month, and take it as the basis for assessing the work of all parties. Departmental special meetings should also designate personnel to keep meeting minutes for memorandum.

2. Pay attention to the quality of the meeting. All kinds of conference hosts should fully communicate with the participants before the meeting, so as to be aware of it. Put forward the principles and methods to solve the problems discussed but not decided, and be responsible for them. All kinds of meetings strive to speak with data in a lean and efficient way, and have clear, concrete and quantifiable answers to the reasons why the deployed work has not been done, to what extent, and not done or not completed, so as to prevent and put an end to emptiness or generality.

3. Strive for the effectiveness of the meeting. The matters agreed at the meeting, the tasks assigned, the methods and measures proposed should be conveyed and implemented by the responsible persons at all levels according to the implementation requirements. Let the direct executors know what it is, why and how to do it, and determine the regular work in the form of a system, so that every meeting has concrete results.

4. Strict meeting discipline. Meeting management is a measure to ensure meeting quality. Participants should arrange their work organically, prepare carefully and attend the meeting on time. The specific time and place of the meeting shall be decided by the meeting host and notified by the meeting recorder before the meeting. The personnel administration department is responsible for notifying the meeting chaired by the company's decision-making leaders. Participants are generally not allowed to be absent or designate other representatives. If it is really necessary to ask for leave due to personal emergency, you must ask for leave from the host of the meeting and appoint someone to perform your duties on his behalf.

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