Brief introduction: University archives refer to the historical records of the university's historical evolution, enrollment teaching, scientific research and student management activities. It is an activity to record and save all kinds of pictures, videos and written materials with preservation value, and it is in a very important position in the development of universities. There are some difficulties and problems in archives management in colleges and universities in the new period, so it is necessary to strengthen the exploration in this respect.

Effective methods of college archives management in the new period?

First, the difficulties and problems faced by archives management in colleges and universities in the new period

1, the working environment changes and the workload increases.

With the continuous development of higher education in China, archives management in colleges and universities has also made some progress. However, with the comprehensive and diversified development of colleges and universities, the construction area and enrollment scale of colleges and universities are expanding, and the scope of management and scientific research activities is expanding, which makes the objective environment of archives management in colleges and universities more complicated.

2. The management methods are backward and the degree of informatization is not high.

With the continuous popularization and application of modern information technology such as office conditions and computer technology in colleges and universities, the archives management department of colleges and universities has also equipped modern archives management information equipment, purchased archives management software, and realized the computerized management of archives. However, from the aspects of data processing, management objects and function realization of the archives management system in colleges and universities, it has not reached the level of information management, and the network management of archives has not been realized, and it is impossible to give full play to the effective role of all employees in the archives information resources of colleges and universities.

3. The consciousness of archives management is weak, and the quality of managers needs to be further improved.

Influenced by the traditional concept of file secrecy, teachers and students in colleges and universities lack sufficient knowledge of file management and have a weak sense of actively saving files. Too much energy is devoted to scientific research and teaching activities, and not enough attention is paid to file management. Some school activities did not form effective archival materials and did not carry out effective archives management. Some employees even think that file management has little to do with school development, so it is unnecessary to invest too much energy, which will affect the integrity and security of college files and cause irreparable losses to college file management.

At the same time, although the file management team in colleges and universities has a higher cultural level than the management team in general enterprises and institutions, there are also some problems, such as the lack of full-time file managers, the lack of file-trained managers, the lack of professional ability, the lack of mastery of modern information technology such as computers and network technologies, and the lack of information file management quality and ability.

Second, measures to do a good job in archives management in colleges and universities in the new period

1, improve the university file management system.

Archives management in colleges and universities involves a wide range of departments and units. Only with the support and cooperation of all the teaching staff, can we really do a good job in file management, and only if all the teaching staff have the awareness of file keeping can we really ensure the quality of file management.

It is necessary to strengthen education and training, hold regular training activities, and improve the archives management awareness of faculty and staff; To strengthen the centralized management of archives, according to? Unified standards, unified leadership and hierarchical management? The principle of establishing school-level archives leading group, perfecting organizational system and coordinating archives management; Departments and functional departments should establish special files and select professional file managers to manage special files;

At the same time, it is necessary to clarify the division of responsibilities, so that file management professionals and file managers of various departments and functional departments can clarify their responsibilities and promote the standardized and scientific construction of file management; On the basis of mobilizing all the teaching staff to participate, the authenticity and objectivity of archives are ensured by collecting archives information in an all-round and all-round way, and the archives information of colleges and universities is continuously excavated and enriched.

2. Improve the information level of archives management in colleges and universities.

With the continuous development of modern information technology, it has become the development trend of archives management in colleges and universities to promote the informatization construction of archives management and realize the network sharing, digital retrieval and query of archives information. With the increasingly complex working environment in colleges and universities, the increasing number of working objects and the increasing intensity of file management, only by applying modern information network technology to file management can we realize the modernization of file management.

Realizing the informatization level of archives management in colleges and universities is helpful to improve the quality and efficiency of archives management, and can timely transmit archives information to those who need it, thus providing convenience for archives access. To improve the informatization level of archives management, it is necessary to increase investment, ensure the hardware facilities of archives management, make full use of optical fiber digital technology and network monitoring technology, realize the informatization of archives collection, storage, sorting, storage and application, improve the speed of archives enjoyment and optimize the quality of archives management. At the same time, with the help of modern network technology, the file management mode can be changed from stand-alone management to online management, and the whole process of information management of file directories and files can be realized. By combining paper files with digital files, the quality and speed of information construction of file management can be improved.

3. Improve and upgrade the standards of file management.

Archives management is a systematic and rigorous work. Without corresponding standards, it is difficult to realize the smooth implementation of file management. Colleges and universities should combine their own characteristics, create archives management models and methods that are in line with their own development, clarify archives management standards, increase the standardization of archives management, and realize scientific archives management.

By establishing and perfecting the standards of file collection, induction, preservation, application, management and confidentiality, the goal of integrated management of all kinds of file information is realized. At the same time, it is necessary to establish a supporting assessment system, clarify the division of responsibilities and post responsibilities, link the assessment results with the interests of file managers, and improve the quality of file management.

4. Improve the quality of the archives management team.

To do a good job of archives management in colleges and universities, the most important thing is to improve the professional quality, professional ability and information technology application ability of archives managers, and constantly improve their own professional quality. We should use a variety of methods, according to? Standardized management, professional proficiency, good quality and excellent service? The standard requires strengthening the professional quality of file management personnel, and training a group of file management talents with high professional quality through training new knowledge and technology of file management. It is necessary to encourage and guide archives management talents to continuously strengthen personal learning. While improving the professional quality of archives management, we should seriously study information network technology, enhance our own knowledge reserve and fully grasp the work content.

At the same time, it is also necessary to cultivate the professional quality and sense of responsibility of archivists, ensure that archivists abide by confidentiality agreements, do their duty, love their jobs and serve enthusiastically in their work, and provide talent support for improving the archives management level in colleges and universities.

Three. conclusion

To sum up, it is of great significance to do well the archives management in colleges and universities. In the new era, archives management in colleges and universities is facing some difficulties and problems. Only by constantly strengthening work measures and improving the level of archives management can we better serve the development of colleges and universities.