Keywords: hospital management, hospital infrastructure file management
How to strengthen the importance and significance of scientific management of capital construction archives, this paper discusses and analyzes the specific strategies and methods for hospital construction project managers to enhance service awareness, actively participate in hospital construction management, and realize the scientific, standardized, standardized and informationized management of hospital capital construction archives. This paper expounds the functions of hospital archives management in hospital management from the aspects of the present situation, collection, preservation and access of hospital infrastructure archives.
Keywords hospital management; Archives management of hospital capital construction
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Archives are information resources and intangible wealth. It is providing reference for leadership decision-making: providing reference for scientific research; Provide a basis for safeguarding the interests of the unit; It has played an important role in providing high-quality all-round services for the society. The level of hospital archives work reflects the management level of the hospital to a certain extent.
With the improvement of people's quality of life, people pay more and more attention to health. In order to meet these needs, many hospitals focus on improving medical conditions and gradually build, rebuild and expand hospital buildings to meet people's needs in hardware, create a good medical environment and reflect humanistic care. In this situation, it is particularly urgent and important to strengthen the management of hospital infrastructure files.
Hospital infrastructure file management plays an important role in hospital management.
Hospital infrastructure archives are historical records in the process of project construction, reconstruction and expansion, and are the most original, authentic and complete first-hand materials, which usually exist in the form of words, charts and images. The system records a series of contents such as project application, approval, feasibility study, survey, design, bidding, construction, supervision, testing, contract negotiation and execution. Including the acceptance records of the concealed works, water testing, pressure testing, shooting, debugging and trial operation of the installation project. In order to provide a basis for future maintenance and reconstruction when adding or replacing equipment, hospital infrastructure files have also become an important part of hospital rating.
First, the collection and arrangement of hospital infrastructure files
The collection and arrangement of hospital infrastructure files should run through the whole process of the project. Hospital leaders should pay enough attention to and support infrastructure archives, arrange infrastructure archives managers to participate in professional training courses of archives management departments for systematic study, and improve the management level of infrastructure archives. Establish a scientific file management system and establish a sound file management system.
The managers of infrastructure archives are generally infrastructure management professionals, who need to have rich professional knowledge, good professional quality and skilled computer operation skills. Be patient and meticulous in the collection process, so as to be timely, accurate and complete. While completing the data collected by the hospital, we should also supervise the design unit, supervision unit, construction unit and all parties involved in the construction to collect and sort out the data. Write the requirements of file collection and arrangement into the contract terms, and use economic and administrative means to improve the file awareness of all parties in engineering construction and project management to ensure the integrity and authenticity of infrastructure file collection. At the same time, the personnel in charge of hospital construction and infrastructure management shall establish infrastructure logs, keep daily records and truly record the whole process of project construction.
The arrangement of capital construction archives should take time arrangement as the main line and be arranged by items, and each item should be sorted by time, which is convenient for searching and recalling and providing convenience for future management. Hospital infrastructure archives management personnel should also carefully review the integrity and authenticity of the data. If the written materials are unclear, and the signed and stamped form is only stamped, there is no opinion or opinion. If the construction drawing is used instead of the as-built drawing, the relevant personnel in the as-built drawing have incomplete signatures, the contents of the as-built drawing have not been modified according to the change contact list, the original has not been collected, and the original filing place has not been stamped, it should be returned to find out the reasons, and it can only be accepted under the condition of ensuring the authenticity of the materials. Collect and save infrastructure information in time, and don't make the information incomplete or polluted. Borrowing in the collection process should be registered in time and urged to return, and heavy materials that are often used should be backed up and kept intact to avoid material shortage.
Second, the hospital infrastructure file access and preservation
Hospital infrastructure files are classified as hospital science and technology files. Without convenient retrieval tools, it is difficult to find a specific infrastructure file among the voluminous files. This requires file managers to pay attention to the development and improvement of file utilization rate, compile file retrieval catalogue, manage files by computer technology, enter file cover, realize automatic classification of files and search according to different retrieval requirements. At present, the data of engineering projects generally exist in paper form. The necessary data should be scanned and photographed, and connected with CAD drawings according to the file number, drawing number and serial number, so that the end users can quickly retrieve the required data. For electronic documents, such as photos, camera data, CAD design data, etc. taken in the process of engineering construction, it is necessary to burn CDs for preservation, and the contents of electronic documents should be attached when handing over the electronic document carrier. The CD should be placed upright to prevent deformation, and it should be protected from light. It should be transferred once every five years.
conclusion
Hospital infrastructure file management is an important part of hospital management and a reflection of the level of hospital capital construction. Complete, true and accurate infrastructure files are the guarantee of hospital building safety, the foundation of hospital reconstruction and expansion, and the foundation of hospital construction and development.
(Editor: Dong Na)
refer to
Talking about the Significance of Strengthening Hospital Archives Management: Leadership Training in Tsinghua University 20 10-09
[2] Sun Shukun talked about the role of hospital archives in hospital management and construction. Lantai World 20 1 1 S 1.
[3] Han Jing on the significance and measures of hospital file management Heilongjiang Science and Technology Information 20 12 15.
Looks like an expert
Ye Qiang (1972-), male, from Zhejiang, is currently a senior engineer in the Infrastructure Department of the First People's Hospital of Huzhou. Graduated from Tongji University with a bachelor's degree in civil engineering, School of Chinese Language and Literature, RTVU. China medical engineering and the Equipment Editorial Board. 1990 has been engaged in hospital infrastructure management for more than 20 years, managing more than 20 projects with a total construction area of more than 70,000 square meters, among which many key projects have won provincial and municipal quality engineering awards.