Personnel file is an important feature of China's personnel management system, and it is the evidence of personal identity, education and qualifications. The following is the relevant content of the personnel file transfer-out process of Wuhan Talent Service Center, for your reference only, and I hope it will help you!
First, the object of processing
Personnel entrusted by Wuhan Talent Service Center to keep files and personnel relations.
Second, the required materials
1, file transfer-out certificate
(1), receiving the shift transfer letter issued by the unit (with personnel management authority);
(2), fresh graduates and personnel who have been dispatched for less than one year are required to issue a "Graduate Employment Registration Certificate" sent to work in other places;
(3), admission notice (for graduate admission and undergraduate);
(4) Employment documents issued by the organization and personnel department to be employed as civil servants or staff of public institutions;
2. The original file keeping contract signed with Wuhan Talent Service Center;
3. The original and photocopy of my valid certificate (if I entrust others to handle it, I also need to hold a power of attorney written by the client, a copy of the client's ID card and the original of the client's ID card);
4. The organ collective archivist holds a letter of introduction from the original unit;
Third, the handling procedures
1. The applicant goes to the file management window to handle the file transfer formalities with ID card, relevant file transfer-out certificate, file storage contract and other materials;
2, the city talent center according to the filing personnel and file transfer requirements issued by the corresponding materials and file transfer;
3. To sign the personnel relationship management contract, issue a letter of introduction for cadre transfer and a salary transfer form, and handle the personnel relationship transfer formalities.
Note: the transfer-out of personnel free files is handled according to the process of 1 and 2.
Fourth, the processing time limit
In line with the policy and complete materials.
Further reading
Measures for the administration of personnel files
Chapter I Basic Principles
Article 1 In order to improve the level of archives management, effectively protect and utilize archives, and better serve the company's work, these Measures are formulated in accordance with the Regulations on the Work of Cadres' Archives (Group Tong Zi [199 1] 13) issued by the Organization Department of the Central Committee and the National Archives Bureau.
Article 2 Personnel archives work is an important part of enterprise organization and personnel work, and it is also an important part of enterprise archives work. Serve the purpose of implementing the party's cadre line, principles and policies, giving full play to talents, knowing people and being good at their duties, and comprehensively investigating and understanding and correctly selecting and using cadres historically.
Article 3 Personnel files are documents and materials that are formed by the relevant departments of enterprise personnel management and other departments to record personal experiences, political thoughts, moral style, professional ability, work performance, work performance, wages and other contents according to the party's policies. They are an important basis for the management and development of human resources, as well as a voucher and basis to reflect the personal growth history, and should be managed centrally and uniformly by the personnel archives of the human resources department of the company.
Article 4 The management of personnel files must strictly implement the laws and regulations of the Party and the state on file confidentiality, and strictly keep them to ensure the integrity and safety of files.
Chapter II System, Tasks and Personnel Files of Cadres
Article 5 Personnel files are an integral part of enterprise files, which are managed by the Human Resources Department in a centralized and unified way, and their business work is inspected and guided by the leaders of the Party Committee of the company and the relevant business departments at higher levels.
Article 6 The task of the personnel archives room is to implement the principles and policies of the Party and the state on personnel archives work, formulate rules and regulations on personnel archives work in enterprises, and be responsible for receiving, appraising, sorting out, keeping, transmitting, providing and utilizing the personnel archives of employees at all levels in the company.
Article 7 Personnel archivists should conscientiously study Marxism-Leninism and Mao Zedong Thought, adhere to the Four Cardinal Principles, have a decent style, have a strong sense of responsibility, study hard, constantly improve their political and professional qualities, and strive to do their jobs well.
Chapter III Collection Scope and Filing Requirements of Personnel Archives and Materials
Article 8 In order to make the personnel files truly and comprehensively reflect the whole picture of the individual, the personnel archives room should always collect the documents and materials that reflect the individual's morality, ability, diligence and achievements formed in the work of employee deployment, cadre appointment and dismissal, job title evaluation and employment, inspection, assessment, training, rewards and punishments, salary and treatment, etc. , which enriches the contents of the document. See the annex for the specific scope of collection and archiving.
Article 9 Party committees (general branches) and factory offices (departments) at all levels of the company shall establish a working system of sending personnel files on their own initiative, and the personnel officers and organization officers of the party committees (general branches) of each unit shall be responsible for collecting archival materials belonging to the filing scope of their own units. After the materials are formed, they will be reviewed and signed by the relevant departments and sent to the personnel archives for filing. All materials formed by employees during their work in the company must be handed over to the archives before leaving the company.
Article 10 The collected personnel files must be carefully identified, and the filing materials should be true, accurate and complete, with clear words, clear objects, complete procedures and preservation value. If it needs to be audited, sealed or signed by the organization, it can only be classified into personnel files after being sealed and signed.
Eleventh materials that do not belong to the scope of archives shall not be filed without authorization. After identification, they can be treated separately. All destroyed materials must be registered in detail and reported to the head of human resources department for approval, and a special person is responsible for the supervision and sale.
Twelfth personnel file materials, must be unified with 16 specifications of office paper, not using ballpoint pens, pencils or red, pure blue ink and carbon paper. お
Chapter IV Management and Utilization of Personnel Files
Thirteenth personnel files should be sorted out in accordance with the provisions, and classified, numbered and filed according to the on-the-job personnel files, retirees files and death files. The personnel file room manages the personnel files of personnel who do not belong to the above scope, and collects management fees according to the regulations of relevant departments.
Fourteenth the establishment of personnel files registration and statistics system, the establishment of various types of files. Check the files once every six months, so that the file number is consistent with the file register number, and solve the problems in time when found. Strictly implement the confidentiality system to ensure the absolute safety and accuracy of files.
Fifteenth according to the principle of security and confidentiality, easy to find, personnel files should be kept strictly and scientifically. The archive room should be solid, with a special archive room, eight safety facilities and measures, and an iron filing cabinet. The warehouse should be kept clean and tidy, with appropriate temperature and humidity.
Sixteenth files, directories and portfolios shall be made according to the standards, and the arrangement of cadres' files shall be carried out in strict accordance with the Detailed Rules for the Arrangement of Cadres' Files issued by the Central Organization Department and relevant regulations.
Seventeenth it is strictly forbidden for anyone to keep other people's files privately, and personnel file cadres may not keep their own and relatives' files. Don't reveal the contents of the document over the phone.
Eighteenth do a good job in the basic work of file management, compile retrieval tools, and gradually realize the modern management of personnel files to facilitate the provision and utilization.
Nineteenth whoever needs to obtain evidence from personnel files or notarize it must be handled by the personnel archives department. Relevant materials need to be carefully verified and stamped with the official seal of "Human Resources Department of Jinan Beer Group Company".
Twentieth personnel files must be received and transmitted in strict procedures and well documented. Consulting and borrowing personnel files should be handled in strict accordance with the personnel file checking (borrowing) reading system formulated by the archives.
Chapter V Transmission of Archives
Twenty-first personnel files should be transmitted through confidential transportation channels or sent by special personnel, and it is not allowed to be mailed or carried by myself. A foreign unit must send someone to pick it up with a letter of introduction issued by the personnel or organization department, and the general letter of introduction will not be handled.
Twenty-second transfer personnel in the "file transfer notice" to request the transfer of files, must be approved by the head of the human resources department and signed opinions before the transfer. At the same time, the relevant departments will transfer my actual performance, physical examination form or technical files to the personnel file room, which will transmit them uniformly. After the file is transferred out, if you don't see the receipt returned by the other party within one month, you should write back to prevent it from being lost.
Article 23 In order to adjust the personnel files in time with the personnel changes and post changes of cadres in the company, the human resources department of the company shall promptly notify the personnel file room of the personnel changes, the transfer unit of cadres and the notice of appointment and dismissal. After the files are transferred out due to business transfer, the Human Resources Department shall promptly inform the personnel archivists whether the files have been transferred out successfully. No, the relevant departments shall recover the files within one month, not more than three months at most.
Article 24 If an employee of the company resigns, resigns, voluntarily leaves his job or is dismissed, terminated, removed from the company or dismissed by the school, his/her files shall be kept in the personnel file room until he/she receives the file transfer notice from the Human Resources Department. However, from the date when the decision is issued, the file storage fee shall be charged in accordance with the charging regulations of the relevant departments.
Article 25 All units and departments of the company should actively cooperate with the archives room to hand over the employee files, and notify the archives room in time when the student allocation unit changes, so that the files can be delivered correctly.
attachment
The scope of collection and filing of personnel archives
1. Various registration forms (such as employee resumes and registration forms), appointment and removal report forms (including submitted inspection materials), comprehensive materials formed by appraisal, democratic appraisal and organizational appraisal, retirement approval forms, and approval forms of demobilized military departments, etc.
2. Employment approval form, political examination materials, renewal approval form and resignation materials formed in the employment work.
3. Approval form, registration form and performance appraisal materials for going abroad.
4, Party Congress, People's Congress, CPPCC, workers, youth, women and other mass organizations, as well as representatives of democratic parties, registration forms and members' resumes and performance materials.
5. Deal with the examination and approval forms formed in the wage and welfare work, and solve the treatment problems and examination and approval materials.
6, evaluation of professional and technical positions (titles) formed in the work of professional and technical personnel qualification declaration form, professional and technical post performance assessment materials and professional and technical post appointment approval form.
7. Personal application form, organization review report, superior approval and certification materials formed by employees in the process of changing their names, nationalities, ages and time to participate in revolutionary work when joining the Party or the League.
8, formed in the construction of party organizations to join the party volunteer (1-2 this system in duplicate), application confirmation, autobiography, political materials, party member registration form, the decision not to register, the organization's examination and approval opinions and the materials on which they are based, and the organizational opinions formed in democratic appraisal, etc. party member's work situation. Democratic appraisal of party member's registration form, party member's outstanding deeds and approval materials. The main factual basis materials and examination and approval materials for party member's dismissal or expulsion due to disqualification, the materials for quitting the Party, and the organizational opinions for canceling the qualification of preparing for party member; Volunteer book for joining the League, application form, member registration form, and materials for quitting the League; Materials for joining democratic parties.
9. Investigation reports, conclusions, superior replies, personal conclusions, inspection confessions and circumstantial evidence materials formed in the review of cadres; Screening the review conclusion, investigation report, defense and related main basis materials.
10, various advanced person registration forms, approval forms and advanced exemplary deeds formed in recognition and reward activities.
1 1, various punishment decisions, investigation reports, superior replies, personal statements and circumstantial evidence materials, criminal judgment.
12, employees' inventions, scientific research achievements, works, translations and papers with great influence, etc.
13, the physical examination form diagnosed as disability in physical examination and the materials for determining the level of work-related disability.
14, handling the eulogy and obituary formed in the funeral activities; Investigation report on abnormal death.
15, student (trainee) registration form, academic registration form, graduation registration form formed in higher education, national education, adult education and cadre continuing education and training, materials for awarding degrees, academic certificates and learning appraisal materials.
16, record materials of student status change.
17, students' ideological and moral evaluation form for each academic year.
18, postgraduate physical examination form.
19, other materials that can be used as organizational reference and have preservation value.
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