An official letter consists of three parts: head, body and tail. The format, content and writing requirements of each part are as follows:
1, header
It mainly includes the title and the main delivery organ.
1, title. There are generally two forms of official letter titles. One consists of the name, reason and language of the issuing authority. The other is composed of reason and language.
2. The main transport organs. That is, the organs and units that receive letters and handle letters should indicate the full name or standardized abbreviation in the top box at the beginning of the text, followed by a colon.
2. Text
Its structure generally consists of a beginning, a subject, an end and a conclusion.
1, go. Mainly explain the reason for sending the letter. It is generally required to explain the purpose, basis, reasons and other contents of the letter, and then transfer it to the following with transitional words such as "now explain the relevant issues as follows" or "now reply the relevant matters as follows". In the reasons part of the reply, generally, the title and document number of the communication are quoted first, and then the basis and the reasons for the document are explained.
2, the main body. This is the core content of the letter, mainly explaining the letter. The content of the letter is very simple. One letter and one thing should be written directly to Chen Qi. Whether discussing work, answering questions, or requesting the approval of relevant authorities, we should clearly describe the problems and opinions that need to be told to each other in concise and appropriate language. If it is a reply, we should also pay attention to the pertinence and clarity of the reply.
Step 3: the ending
Generally use polite language to express hope to each other. Or ask the other party to help solve a problem, or ask the other party to reply in time, or ask the other party to make comments or ask the competent department for approval.
Extended data:
Characteristics of official documents
1, communication
Letters play a communication role in negotiation and question-and-answer between different subordinate organs, which fully shows the function of parallel language, which is a feature that other official documents do not have.
2. Flexibility
It is manifested in two aspects: First, the relationship between writing and writing is flexible. Letters are parallel official documents, but they can be written up or down in addition to parallel writing, and there are no strict restrictions on special writing relationships like other languages. Second, the form is flexible. Except that the main letter of a senior state organ must be written in accordance with the format and writing requirements of the official document, other general letters are flexible and can be handled in accordance with the format and writing requirements of the official document. You can have a home page, or you can have no home page, and you don't have to make a document number or even a title.
3. uniqueness
The main content of a letter should be single, and a letter should only write one item.
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