Office secretarial work is closely related to its file management. With the continuous streamlining of office staff, we should effectively combine secretarial work with office file management through reasonable overall planning, arrangement and comprehensive management, strengthen the relevant professional quality of secretarial staff to a certain extent, and improve the work efficiency and service quality of the office. This paper mainly expounds the combination of the effectiveness of secretarial work and file management, and provides some feasible suggestions for improving the office efficiency and office ability of office secretaries.

Secretarial work plays an important role in office work. On the basis of doing a good job in secretarial work, effective combination with file management can not only improve the quality of work, but also improve work efficiency. The main combination of secretarial work and office file management is official document, which is the product of secretarial work, but it can't be called file. With the modernization of office automation technology and file management, office secretarial work and file management are also facing new challenges. Realizing the organic combination of the two has become an urgent problem for secretaries to solve.

First, secretarial workers should comprehensively manage documents and archives.

The organic combination of secretarial work and file management is mainly manifested in the fact that secretaries should also carry out file management of documents, taking into account the filing, collection and arrangement of documents and materials, as well as retrieval, protection and statistics. In this process, mistakes in any link will affect the whole workflow. This requires the secretary to comprehensively manage documents and files, minimize work mistakes and improve work efficiency.

First, classify, place and manage files. Secretarial staff should collect, sort and file documents in the process of document circulation, and at the same time, classify documents in time, distinguish the year, classification and party and government in time, and put them into filing cabinets after classification, which can not only effectively manage documents, but also provide convenience for annual filing of documents.

Second, the documents should be counted and sorted in time. The effective way to count and sort out documents and files is to check the accounts, so that the documents are consistent with the accounts. For the documents that have been handed over to the business department but not recovered in time, they should be registered in detail to facilitate the search and application. At the same time, the file and archive managers are mainly concentrated in one person, so they will have a clear understanding of the whereabouts and uses of the files. Therefore, in the process of management and registration, it is necessary to simplify the workflow to the maximum extent, avoid repeated registration of file use, and further improve work efficiency.

Second, secretarial workers should use modern means to continuously improve the service quality of file management.

In the process of document management, secretarial staff should give full play to the practical use value of documents and materials, make full use of office automation technology, coordinate file management, and promote the sharing of documents and materials to the maximum extent. This is a necessary way for secretaries to continuously improve the quality of file management services in the course of their work.

First, realize the computer management of archives. The secretarial work is mainly to manage files while writing, which can realize the computer management of files to the greatest extent. In the process of printing and distributing the internal documents of the unit, the secretary should use the computer to number and file according to the year and type of the documents, and form an electronic file with confidentiality function, which provides great convenience for the inquiry and utilization of the files and improves the service quality to the maximum extent.

Second, realize the network release of archival information. With the continuous development of electronic information technology, the use of information technology has become a trend. In the process of publishing internal documents, secretarial workers should reasonably publish the documents on the company's internal LAN according to the classification of the first clearance, which is convenient for employees to further understand and master.

Third, set up archives retrieval work reasonably. Secretarial staff should regularly compile and sort out the retrieval catalogue of archives by computer, so as to timely and accurately retrieve relevant documents, and at the same time, they can directly print the archive catalogue through retrieval during the annual file sorting process, which greatly saves working time.

Third, effective measures to improve the professional quality of secretaries

The self-cultivation and professional quality of secretaries are the key to improve the quality of file management. Secretarial workers should not only cultivate their own professional knowledge and skills, but also have good moral cultivation and style cultivation.

First, secretaries should constantly improve their comprehensive quality. For different kinds of clerical work, secretaries should not only have the corresponding knowledge and skills, but also master the technical knowledge of related disciplines. This requires them to constantly learn computer technology, realize the informationization and digitalization of file management, realize the effective control and management of file management, and provide better services for the management of text files.

Second, cultivate their comprehensive analysis and application ability. In the process of document processing, secretarial staff should not only understand and master its contents, but also manage the filing and access of official documents in the future. This requires them to have the comprehensive analysis and application ability of documents, constantly master the effective combination of secretarial work and file management in practice, and constantly improve their professional ability.

The effective combination of secretarial work and file management can not only improve the efficiency of paperwork, but also improve the service quality of files. Therefore, in order to realize the organic combination of the two, we must constantly strengthen the construction of the work team, improve our comprehensive ability on the basis of constantly improving our professional knowledge and skills, and then adapt to the ever-developing formal needs and promote the sustainable development of enterprises.

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