On the functions and characteristics of secretarial work Paper Keywords: secretarial functions have something to do with staff work Abstract: The secretarial work has strong functions and artistry, and a good secretarial worker should comprehensively and meticulously cultivate his own quality. The secretary's job is to give advice to employees. As the saying goes, "Man proposes, God disposes", and a successful person must have a plan first. I. Definition of secretarial work What is a secretary? Is a secretary a professional title or a social occupation? The main functions of a secretary are assistants and staff officers. Before the 1980s, secretarial work was a kind of normative work, each serving the leader, sticking to the rules and having great limitations. Great changes have taken place since the 1980s. In the ten years after the Third Plenary Session of the Eleventh Central Committee of the Communist Party of China, the secretarial work in China has made great progress. Central leading comrades have repeatedly advocated that all departments of the Secretariat should give full play to the role of staff assistants. The development of staff work is the need of the ever-changing new situation, the need of leaders to improve the scientific level and efficiency, and the need of self-improvement of secretariat functions. The practice of secretarial departments around the country also shows that doing a good job of staff consultation is the key to a breakthrough in secretarial work. The prominent position of the staff work is not artificially pushed up, but determined by the special position and tasks of the secretariat departments. Second, the function of secretarial work is subordinate to the leadership, which is determined by the professional nature of secretarial staff. We should do a good job of staff and obey the leadership. As the staff and assistant of the leadership work, one should act in strict accordance with the instructions and intentions of the leadership and be independent of the leadership, which is not allowed by professional ethics. Personal enthusiasm and creativity can only be brought into play under the premise of obeying the leadership (more limited to suggestions, proposals, etc.). In particular, we should pay attention not to influence and interfere with the work and decision-making of leaders with immature personal ideas or even emotional views. To be a good adviser is to give full play to the role of the adviser and give advice to the leaders. In today's democratic and scientific leadership decision-making, secretaries especially need to change the old concept of being able to do things, improve their staff awareness and ability, and clarify the new concept that people who can't make suggestions are not good secretaries. The secretarial work is centered on the leadership work, and it is necessary to carry out auxiliary work that runs up and down, left and right, and back and forth synchronously around this axis. Auxiliary determines the passivity of secretarial work. How to change passivity into initiative depends on the secretary's work art, which has four aspects: first, try to understand and master the overall work like a leader; Second, try to understand and master the central work and leaders in a period, be able to distinguish the priorities of work and actively eliminate matters that interfere with the central work; The third is to study the thinking of leadership work, analyze the intention of leadership, and understand, improve and implement it. The fourth is to accumulate and store relevant work materials, remember what should be remembered and save what should be saved. With these four foundations, we can have a consistent understanding with the leaders in our work, have the same feelings and language, and supplement and correct our opinions when discussing our work, which is to the point. In daily work, we should be good at decomposing and establishing the decision-making content, implementation plan and central work of a period, defining what to do first, what to do later and how to do it, and listing detailed operation charts as planned. Third, cultivate the secretary's basic literacy, improve his professional ability 1, and have the moral integrity of "having both ability and political integrity and putting morality first". A secretary can't be regarded as a qualified secretary if he can't put "virtue" first, even if he has "omniscience and omnipotence" and "Sean's talent". The secretary does not seek fame or gain, works hard and is willing to be an unsung hero. I often make drafts, but I'm not famous and I don't get paid for them. I often organize meetings, but I never go to the podium. Often stay up late, but still have to work normally during the day. On holidays, others visit parks and streets and enjoy family happiness with my family, but I have to be on duty and can't rest. Others can complain when they are wronged, and secretaries must take absolute obedience as their first duty, and so on. All this is often not supported by family members, understood by others and recognized by society. All these show that no one who serves the people wholeheartedly can't be a secretary. Especially in the case that the material treatment of secretaries is far from that of some industries and people in the society, and the work is often "thankless", under the complicated and ever-changing situation at home and abroad, there is no ideological and moral principle of "being rich without lewdness, being poor without selfishness" and "a gentleman should change his discipline by cultivating himself and not being embarrassed", and he is honest, diligent and dedicated to the people. At the same time, because the secretary's virtue is a supplement to the image of the leader, a reflection of the efficiency of the organization and a reflection of self-cultivation, the secretary is required to be honest, modest and prudent, conscientious, keep secrets strictly, complement each other's advantages and not be jealous of competition. 2. The staff work of the Secretariat, though complicated, boils down to the word "strategy", which refers to strategy and strategy, and is actually a method to solve problems and handle contradictions. Once the secretary's "good plan" has won the appreciation of the leaders, it can send out a bright spark in the process of assisting decision-making. We should have a deep understanding of the leaders' intentions, "participate" in the thinking, "seek" the key points, and be good at explaining the leaders' ideas and plans in an indirect or direct way, so as to correctly "play" according to the leaders' intentions, and not be smart enough to step in. On this basis, we grasp the key links in our work with keen observation and form valuable employee opinions after careful consideration. Third, pay attention to suggestion skills. According to the psychological and behavioral characteristics of leaders, we should choose the appropriate occasion and the best opportunity, cut into key issues, and skillfully express our views or different opinions in euphemistic and implicit language. Writing ability is actually the external performance of secretarial work, and a good secretarial worker must be accurate and delicate in official document writing. In official document writing, due to the norms of national policies and laws, it is necessary to be accurate and not to make any mistakes, which requires secretaries to conform to all the party's principles, policies and lines, which is also the most important one in secretary writing, which can also adapt to the present society. On the one hand, secretarial staff are required to learn from all aspects, positive and negative information, absorb the essence and use it for themselves; On the other hand, we should often send secretaries to various places to study and inspect, emancipate our minds, broaden our horizons, and increase our knowledge and talents. Third, enhance the secretary's work consciousness. With the in-depth development of reform and opening up, people's ideas have undergone tremendous changes. Modern management science, as an effective means to improve work efficiency and promote career development, has been widely used in party and government organs, enterprises and institutions. Secretarial staff play an important role in government affairs and management affairs. To strengthen the professional quality construction of secretaries, we should not only strengthen the traditional sense of service and research, but also have and enhance the sense of self and responsibility to adapt to the development of market economy and domestic and international situation. 1 Self-consciousness The self-consciousness of a secretary refers to the secretary's understanding and feelings about the relationship between himself and the environment, which is one of the contents of the secretary's modern consciousness. Although secretarial work has strong characteristics of obedience and service, secretaries are all individuals with independent personality and independent thinking ability, especially in today's reform and opening up. On the one hand, the secretary should be influenced by the open environment and have strong initiative and initiative; On the other hand, most of the current secretaries are highly educated, so they should be more independent ideologically. If you have no self-awareness, how can you "participate in politics"? What about "management affairs"? Therefore, as a secretary, we should exercise and cultivate our independent thinking and independent ability, provide effective basis for leaders before making decisions, and correctly understand and implement leadership intentions after making decisions. 2. A sense of responsibility The working attitude and quality of secretaries directly affect the work style construction of a unit to some extent. Only by establishing a strong sense of responsibility can a secretary pay attention to maintaining the image and reputation of the unit at any time and place, be conscientious, have a correct attitude and be decisive, show good ideological, cultural and professional ethics in front of anyone and when dealing with anything, and really improve the quality and level of secretarial work. In the great cause of building a Socialism with Chinese characteristics, all walks of life and party and government organs at all levels need a large number of capable secretaries who can adapt to the efficient management of modern society. Although secretaries have different levels and industries, their consciousness and temperament cannot be ignored and deepened. Only with a high degree of secretary consciousness and temperament cultivation can the secretary function be fully exerted and run efficiently. Therefore, the secretary must consciously strengthen the cultivation of the secretary's consciousness and temperament while constantly expanding the theory, applying knowledge and improving the ability to handle affairs. Source: www.lw372 1.com