First, there are problems in personnel file management in grass-roots units.
1, the content of personnel files is distorted.
Authenticity is the life of personnel files, but the existing file materials are one-sided, vague, repetitive and untrue. For example, advance working hours, improve academic qualifications, lower age and so on. The appearance of these situations makes the archival materials lose their authenticity, seriousness and authority. However, the distortion of personnel files makes the deployment plan, retirement and dismissal plan, supplementary plan and use plan in human resources planning unable to be correctly formulated and implemented normally, and even has a great negative impact on the salary adjustment, resettlement and retirement of personnel.
2. The quality of personnel files is low.
The personnel files of many units do not meet the requirements of "complete filing, careful appraisal, accurate classification, orderly arrangement, clear catalogue and neat binding". When a cadre fills in a resume, there is a question without an end; The phenomenon of "identification materials" is widespread; Many cadres' files, except a few with little assessment materials due to transfer, mostly have no materials reflecting their recent performance.
3. The handover of personnel files is not standardized
The first is that the file transfer is not timely. Many units do not pay enough attention to the handover of archives, and the leaders are not strict. Often, after leaving the company, the files are still in the original unit, which leads to problems such as unclear file responsibilities and unclear boundaries. Secondly, the document handover procedure is not strict. According to the regulations of archives management, the handover of archivists should be a serious and meticulous work with strict procedures and great responsibilities. However, when the archivists of some grass-roots units leave or transfer their jobs, the handover is not in accordance with the procedures, and the procedures are not in accordance with the procedures; Third, the supervision and delivery of archives is not strict. However, the leaders of some units regard the handover of archives as a routine work and a matter between archivists, and rarely ask about the handover of archives, resulting in lax handover of archives and incomplete working procedures.
4. The personnel file management technology is backward.
At present, China's personnel file management is still dominated by traditional manual operation, with backward technology. Although it takes a lot of time and manpower, it is still difficult to ensure the integrity and accuracy of the document. According to the survey, among the more than 23,000 archives management units in China, 49% have no special warehouses, and only about 7% are equipped with air conditioners and other equipment. Most of them do not have modern technical equipment such as computers, and most of them rely on manual operation, and their technical means are extremely backward.
Second, measures to strengthen personnel file management
1, pay attention to the collection of personnel files.
With the deepening of political and economic system reform, more and more materials need to be filed, such as cadre system reform, inspection, appointment and promotion of professional and technical positions, which brings more stringent requirements to the collection of personnel files. In this regard, archivists should collect and carefully sort out relevant archival materials in time, and carefully identify them, and deal with materials that do not meet the filing requirements in time for evidence collection. Individual materials with incomplete procedures should be returned and reissued to ensure the integrity, accuracy, authenticity and authority of the archives. Only by collecting supplementary materials in time can personnel files objectively reflect the whole picture of cadres' morality, ability, diligence and performance.
2. Improve the personnel file management system.
It is necessary to establish and improve the file management system, so that the file work can be followed by rules. Follow the "collection system", establish a collection network of personnel files, and clarify the scope and requirements of collection; Follow the "appraisal filing system", clarify the appraisal content and filing requirements, and keep the truth, remove the false and check the leaks in time; Follow the "keeping secret system" and take practical and effective measures to reduce the losses caused by human factors, ensure the safety of personnel files and prolong their service life; Follow the "access system", clarify the ways and methods of using personnel files, and ensure the safety and authenticity of personnel files. Personnel archives staff should maintain management by system, ensure quality by management, do a good job in management, and let personnel archives work embark on a scientific and institutionalized track.
3, the use of information management tools
Realizing the informatization of personnel file management is the need of personnel file service, personnel work and personnel system reform and development, and it is also the objective demand to adapt to the growing demand for file information in society. This requires the archives management department to further improve work efficiency, accurately and timely transmit personnel information, and improve the timeliness of personnel information management. In order to improve work efficiency, it is necessary to carry out computer-aided management of personnel files, and use modern equipment and technologies such as computers and scanners to sort out and input files into computers. Through the corresponding technical processing, text, pictures, audio-visual and other materials are transformed into data materials, and the coexistence of paper and data formats of personnel files is realized. View relevant content through the screen as needed. At the same time, we should make full use of computer network technology to innovate personnel file management. Through the network, we can realize the social sharing of non-confidential file information, provide high-quality and efficient personnel file information services to the society, and realize the effective sharing of personnel file information resources. It is not only convenient for users, but also improves the efficiency and quality of personnel file work and greatly improves the utilization efficiency of files.