1. Accuracy: The contents of official documents should accurately express information and avoid ambiguity, ambiguity or expression errors.
2. Conciseness: The official document should be concise, try to avoid long and tedious sentences, and let readers quickly understand the main points of the document.
3. Standardized format: official documents should be written in accordance with the prescribed format requirements, including title, issuing authority, date, main delivery, cc and other elements to ensure the unity and standardization of official documents.
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4. Formal attitude: official documents should reflect a formal and serious attitude, use civilized and standardized language, and avoid using colloquial and colloquial expressions.
5. Clear structure: official documents should have a clear structure, including introduction, text, ending and other parts. And organized in logical order, so that readers can quickly understand the main ideas of the document.
6. Proper use of words: official documents should use correct and appropriate words, avoid trivial, exaggerated or emotional words, and maintain professionalism and objectivity.
7. Pay attention to practicality: the content of official documents should be practical and instructive, so that the recipients can clearly understand the purpose and requirements of official documents through clear expressions and specific requirements.
8. Prudent review: Before the official documents are issued, careful review and inspection are needed to ensure the correctness, standardization and completeness of the contents.
Writing skills of official documents:
1, the text is concise and clear: official document writing should use accurate words and concise language, and avoid using obscure, gorgeous words and complex sentence patterns.
2. Rigorous and reasonable structure: The structure of the official document should not be too complicated, and it should be written according to the format and structure of the report, including the title, preface, text, decisions, annexes and other parts of the official document.
3. Strong logic: the text of official documents should be arranged in order of importance and occurrence, so as to avoid disrupting the time sequence and making it difficult for readers to understand.
4. The format is consistent: the format of official documents meets the requirements of administrative institutions, institutions and other organizations, including font, line spacing, page number, chapter name, number, official seal, set of red, etc.
5. The typesetting is neat and beautiful: the typesetting of official documents should be neat and beautiful, with clear content and appropriate font size.
6. Pay attention to text review: the formality of official documents determines that they must be strictly reviewed to ensure the rigor and accuracy of the text and avoid any language errors, omissions, ambiguities and irregularities.
7. Pay attention to style: different types of official documents, such as notices, announcements, orders and decisions. , should be expressed in different tones and styles, so that readers can see at a glance.