First, create a title directory.
WORD generally uses the title or outline level to create a table of contents, which is very helpful for those who write papers in Word. Therefore, before creating a table of contents, you should ensure that the built-in heading styles (heading 1 to heading 9) have been applied to the headings to be displayed in the table of contents. You can also apply styles that include outline levels or custom styles. If the structure and performance of the document are good, it will be very fast and easy to create a qualified directory.
Advantages: Using WORD to automatically generate the table of contents according to the chapters of the article is not only fast, but also convenient for reading and searching the table of contents. Just hold down Ctrl and click a chapter in the table of contents to jump directly to the page. More importantly, it is convenient for later revision, because the finished article will inevitably be revised, added or deleted many times. If you label the table of contents by hand, it will be a headache to change the contents in the middle and the page numbers at the back. The table of contents that should be generated automatically, you can modify the content of the article at will, and finally update the table of contents to re-correspond the table of contents to the corresponding page number.
Steps: (The following contents are operated in WORD2003. Other versions of WORD are slightly different, but they are all similar. )
1. Select [Style and Format] in [Format].
2. The column "Style Format" appears on the right, mainly using the titles 1, 2 and 3. Title 1, title 2 and title 3 are applied to the titles of all chapters in the main text respectively. For example, we need to use the title 1 to define "Chapter 1 Introduction to Refrigeration". And "1. 1 development history of refrigeration technology" is defined by heading 2. If there is 1. 1. 1 ×××, it is defined by heading 3.
3. Of course, the attributes of title 1, title 2 and title 3 (such as font size, center, bold, etc. ) you can modify it yourself. Modification method: right-click "Title 1" and select "Modify" to open a menu of modification, which you can modify according to your own requirements.
4. Don't use the title 1, 2, 3 to define each chapter in the text. It is very convenient to define, just point the cursor to "Chapter 1 Introduction to Refrigeration" and click the title 1 on the right with the left mouse button. Similarly, define1.1with headings 2 and 3; 1. 1. 1; By analogy, the second and third chapters are also defined in this way until the end of the full text.
When everything is defined, we can generate the directory. Move the cursor to the blank position where you want to insert the directory at the beginning of the article, and select [Insert]-[Reference]-[Index and Directory].
6. Select the second tab [Contents], and then click OK in the lower right corner. It doesn't matter.
7. When you modify the content of the article again, you need to update the table of contents by right-clicking the table of contents area and selecting [Update Field].
8. After selecting [Update Domain], the box shown above will appear. Select the second "Update entire directory" button to confirm. It doesn't matter.
Second, create a chart directory.
Chart table of contents is also a common table of contents, which can list descriptions and page numbers of pictures, charts, graphs, slides or other illustrations. When creating a table of figures, users can arrange the table of figures according to their captions or custom table labels, refer to the page order, and finally display the table of figures in the document.
Use headings to organize the table of contents, as follows:
(1) Make sure that the pictures, tables and charts in the document to be cataloged have titles.
(2) Move the cursor to the place where you want to insert the chart directory.
(3) Click the Index and Table of Contents menu item in [Reference] in the Insert menu, and select the Chart Table of Contents tab in the Index and Table of Contents dialog box.
(4) In the caption label drop-down list box, select the caption of the directory to be created, such as charts, formulas and tables.
(5) Select a directory format in the format drop-down list box. Other options are the same as creating a universal directory. Click OK after confirmation.
After checking the chart table of contents, when you move the mouse to the table of contents, the mouse pointer will change into a hand shape, and click the left mouse button to jump to the corresponding position.
It is very convenient to use captions to create a table of figures, but sometimes the labels in a document are typed by the user, not added by the caption function of Word. At this point, you need to use a custom style to create a chart table of contents, as shown below:
(1) Open the Index and Table of Contents dialog box and select the Table of Contents tab.
(2) Click the Options button to pop up the Chart Directory Options dialog box.
(3) Select the style check box, select the name of the style used for chart labels in the drop-down list box on the right, and then click OK.
(4) Select an option in the Index and Catalog dialog box, and then click OK.
Third, create a reference list.
Citation catalogs are similar to other catalogs, and different citation catalogs can be created according to different citation types. Before creating a reference table, you should ensure that there are corresponding references in the document. The operation steps of creating a citation catalogue are as follows:
(1) Move the cursor to the position where you want to insert the quotation.
(2) Click the Index and Directory menu item in [Citation] in the Insert menu, and select the Citation Directory tab in the pop-up Citation and Directory dialog box.
(3) Select the corresponding reference category in the category. Please note that this category should be a citation type that has been created in the citation.
(4) The created citation catalog also has corresponding built-in citation catalog styles that can be applied. If you want to change it, you can click the Change button.
(5) If the page number of the citation exceeds 5 pages, you can select the "Use everywhere" check box, which can avoid the inconvenience caused to users by too many pages.
(6) If the quotation is too long, you can choose to keep the original quotation format.
(7) After selecting the tabulation leader and format of the directory, click OK.
If you want to mark citations to create a suitable citation directory, you can do it as follows:
(1) Select the citation to mark.
(2) Open the [Citation Directory] dialog box, and click the Mark Citation button to pop up the Mark Citation dialog box.
(3) Select the appropriate type in the category drop-down list box.
(4) Click the Mark button to mark the currently selected text. If you click the Mark All button, the selected text that exists in the document will be marked.
(5) If you want to mark other references, do not close the Mark References dialog box, and directly select the references to be marked in the document.
(6) Return to the Mark Citation dialog box, the selected citation will appear below the selected citation, and then click Mark.
(7) If you want to modify an existing category, you can click the Category button.
(8) Select the category to be modified, enter the text to be replaced in the Replace with the following text box, and then click the Replace button.
(9) Click OK after completion to return to the marked quotation dialog box. Click the close button.
Fourth, update the catalogue.
The directory created by Word is based on the content of the document. If the document content changes, such as page number or title, you need to update the table of contents to make it consistent with the document content. It is best not to modify the directory directly, which will easily lead to inconsistency between the directory and the document content.
After creating a directory, if you want to change the format of the directory or display the title, you can create the directory again and re-select the format and display level. After the operation, a dialog box will pop up asking whether to replace the original directory. Select Yes to replace the original directory.
If you just want to update the data in the directory to adapt to the changes in the document, instead of changing the format of the directory and other items, you can right-click the directory and click the Update Domain menu item in the pop-up shortcut menu. Users can also select a directory and press F9 to update the domain.