Model essay on job responsibilities of purchasing department 1
To solve the above problems, I think the most important thing is to clarify the responsibilities of procurement positions.
Procurement should focus on "improving commodity efficiency" and "supplier cooperation", which can be divided into the following eight aspects in practical work:
First, plan management.
That is, according to the company's objectives, the work objectives and indicators of the department are decomposed and reasonably distributed to quarterly, monthly and subordinate departments.
Second, supplier management.
Follow the principle of category management, guide supplier management planning, guide contract negotiation and signing and supplier evaluation.
1. Make a list of cooperative suppliers.
2. Formulate and review the annual cooperation plan of suppliers in the purchasing department, and review the cooperation mode of cooperative suppliers.
3. Guide and review supplier evaluation and assessment, and review supplier reward and punishment measures.
4. Maintain the supplier relationship of key strategic cooperation. Commodity management. Guide the purchasing team to promote category management and ensure the implementation of key levers of category management strategy.
Third, commodity management.
Guide the purchasing team to promote category management and ensure the implementation of key levers of category management strategy.
1. Develop new product requirements, suggestions for eliminating unsalable products and category promotion planning.
2. Initiate seminars on new products, elimination meetings of unsalable products, participate in promotion meetings, and form decisions on commodity introduction, replacement and promotion with the operation and planning departments.
3. Guide purchasing to formulate new product pricing, and supervise the implementation of store price system.
4. Cooperate with the operation department, supervisors and stores to find and coordinate and solve the problems existing in commodity management between headquarters and stores.
5. Provide category promotion plans (annual and irregular headquarters promotion plans) to the Planning Department on a regular basis.
6. Assist the Planning Department in the promotion analysis, and make decisions on the distribution of promotion resources (heap display and expenses) under the guidance of the promotion principles formulated by the Planning Department.
Fourth, inventory management.
Guide the inventory management of order and replenishment, constantly optimize the level of order and replenishment and inventory management, and ensure the realization of key indicators of supply chain.
1. Organize regular review and analysis of replenishment effect, and put forward optimization scheme.
2. Coordinate the communication between procurement and logistics, information systems, operation departments and stores, and * * * identify opportunities for ordering replenishment and improving inventory efficiency.
3. Cooperate with the Information Department and logistics companies to promote the automation of order replenishment and inventory management.
Verb (abbreviation for verb) shows management.
Guide purchasing, and give suggestions and feedback on the layout planning of new stores and old stores.
1. Give suggestions on the category combination of new stores and assist the operation and property management departments in planning and designing the layout of new stores.
2. Regularly report the layout adjustment requirements of old stores, feedback the display adjustment plan, and assist the operation to communicate with suppliers about the display adjustment.
Sixth, assessment management.
Assist HR department to set performance appraisal targets and get approval; And regularly assist the human resources department to complete the performance appraisal of this department.
Seven, team building.
Cultivate the professional quality and work skills of purchasing department personnel, and select and train reserve talents according to the talent reserve plan.
Eight, process standardization management.
Optimize the organizational and operational efficiency of the procurement department, and optimize the relevant processes and mechanisms of the procurement department.
Summary of job responsibilities of purchasing department model essay 2
I. Functions of the Procurement Department
1. Analyze the market quality and price of raw materials of the company.
2. Find the source of material supply, and investigate and master the supply channels of each material.
3. Negotiate with suppliers, arrange factory visits and establish supplier information.
4. Ask for quotation, negotiate and have the ability to evaluate and compare.
Purchase the required materials.
5. Verify the quantity and quality of incoming materials.
6. Evaluate the price, quality, delivery and quantity of suppliers.
7. Grasp the market price fluctuation of the company's main materials, understand the market trend, conduct analysis and control the cost.
8. Control and coordinate the delivery date according to the purchase contract or agreement.
9, the prevention and treatment of materials and waste.
Second, the manufacturing purchasing manager's job responsibilities
1. Formulate the working guidelines and objectives of the purchasing department.
2, responsible for the procurement of main raw materials or materials.
3. Prepare the annual purchasing plan and budget.
4. Sign purchase orders and contracts.
5. Establish and improve the procurement system.
6. Write weekly or monthly departmental reports.
7, presided over the education and training of purchasing personnel.
8. Establish a good relationship with suppliers.
9. Supervise the overall business and personnel evaluation of the purchasing department.
10. Preside over or participate in meetings on procurement-related business, and do a good job in inter-departmental coordination.
Iii. Responsibilities of the supervisor of the manufacturing and purchasing department
1. Assign the daily work of purchasing staff and clerks.
2, responsible for the procurement of secondary raw materials or materials.
3. Assist the purchaser to negotiate the price, payment method and delivery date with the supplier.
4. Procurement progress tracking.
5. Supervision of insurance, notarization and claims.
6. Review general material procurement cases.
7. Market research.
8. Evaluate suppliers regularly.
Iv. Responsibilities of Buyer in Manufacturing and Purchasing Department
1. The main manager is responsible for general material procurement.
2. Visit the manufacturer.
3. Negotiate the price, payment method and delivery date with suppliers.
4. Require suppliers to carry out value engineering.
5. Confirm the delivery date.
6. Handling of general claims.
7. Handle returns.
8. Collect price information and substitute information.
Five, manufacturing purchasing department procurement clerk job responsibilities
1. Registration of purchase requisition and acceptance certificate.
2. Purchase orders and contract records.
3. Delivery records and reminders.
4. Arrange and receive visitors.
5. Application and reimbursement of procurement expenses.
6. Apply for import and export documents and procedures.
7. Computer operation and file management.
8. Undertaking insurance and notarization.
Duties of the retail purchasing department.
1. Filter cooperative suppliers.
2. Carefully select products suitable for our customer base.
3. Purchase the most favorable supply conditions with suppliers (including: quality, packaging, brand, discount, price, purchase reward, advertising sponsorship, promotion method, ordering method, order quantity, delivery date, delivery place, etc.). ).
4. Set the most competitive price and make a reasonable profit.
5. Communicate with the mall most effectively to ensure the best-selling products.
6, collect market information, grasp the market demand and future trends.
7. Create the highest performance and profit for the company, repay shareholders and seek the best welfare for all employees.
Seven. Responsibilities of retail purchasing manager
1, formulation and supervision of various business policies and measures.
2. Formulate and supervise the implementation of monthly, quarterly and annual sales targets, profits and business targets of all departments.
3. Coordinate the work of the department manager and give guidance.
4. Be responsible for the examination and approval of various expenses, expense budget and implementation.
5, responsible for the supervision and inspection of the procurement department to perform job responsibilities and code of conduct.
6. Be responsible for the textual research of employees, and verify the promotion, transfer, appointment and removal of employees within the scope of authorization.
7. Conduct corresponding training for purchasing personnel on a regular basis.
Eight, retail purchasing supervisor job responsibilities
1. Refine the performance and profit indicators assigned by the company to this department and conduct assessment.
2. Be responsible for project rationalization, quantity rationalization and project selection of all commodity groups in this department.
3. Be responsible for the price decision of all commodities in this department and the maintenance of commodity price image.
4. Formulate departmental commodity promotion policies and monthly, quarterly and annual promotion plans.
5. Supervise the introduction of new products and develop featured products and suppliers.
6, supervise the elimination of unsalable goods.
7. Decide whether the mode of cooperation with suppliers and the terms of transactions with suppliers are conducive to the operation of the company.
8. Be responsible for reviewing all contents of products in each newsletter.
9. Participate in the procurement of Class A suppliers and strive for the best interests of the company.
10. Support the purchasing supervisor when he needs support.
1 1, responsible for the formulation, organization, implementation, supervision and management of the work plan of the department.
12, responsible for the overall work of the department to ensure the normal operation of daily work.
13, responsible for implementing the work plan of the purchasing director.
14, responsible for business training and management of purchasing personnel.
IX. Responsibilities of Retail Purchasing Personnel
1. Manage the goods plan allocated by the company under the storefront space allocated by the company. Only when the selected goods meet the needs of customers can we expand our performance and achieve the goal of gross profit.
2. Select the best supplier to obtain the best purchase transaction conditions, including: quality, specification, price, discount, advertising, sponsorship, store display/demonstration, display service, packaging, minimum order quantity, ordering time and delivery coordination.
3. Develop and negotiate packages (including labels and instructions) suitable for your choice.
4. Considering market competition, price-sensitive items, promotion, sales of unsalable products and other business losses, set the lowest possible price in the market to create a competitive price image.
5. Choose newsletters and items advertised in the store to attract customers to buy.
Ten, procurement manager job description template
Summary of job responsibilities of purchasing department model essay 3
Will be reused by superiors and supported by subordinates at the middle management level, and work with ease.
1. The specific responsibilities of the purchasing manager are: ① Implementing the purchasing strategy; ② Develop, select and evaluate suppliers, organize team members to establish a supplier management system, and evaluate and certify the new supplier quality system (quality, technology, delivery date, equipment, etc.). ); (3) Understand the market situation and material quality in time, so as to reduce the purchase price and improve the product quality; (4) Organize team members to investigate the foreign markets of purchased materials and predict their price trends by analyzing the survey results; ⑤ Regularly organize relevant personnel to carry out supplier evaluation, promote continuous improvement of suppliers and continuously optimize supplier teams; ⑥ Make an emergency plan for unplanned procurement; ⑦ Submit purchasing reports regularly, and ask leaders for approval; Organize and coordinate direct communication with other departments and establish a closed-loop communication mechanism; Pet-name ruby to complete other work arranged by superiors.
Second, the purchasing supervisor. The purchasing supervisor is the grass-roots leader of the purchasing department, leading the purchasing executor and knowing the completion of the purchasing task like the back of his hand. The responsibilities of the purchasing supervisor are as follows: ① Looking for new commodity suppliers, collecting information about new commodity suppliers, developing new commodity suppliers and evaluating the quality system of new suppliers. (2) Negotiate the price with suppliers, and review the quality, price and delivery date of the original suppliers. (3) Understand the market price in time, make purchasing plans, place orders and control the delivery time. ④ Actively coordinate relevant departments within the enterprise and external suppliers. ⑤ Manage and train the purchasing staff.
Third, the buyer. Procurement personnel are the soldiers of the procurement department and the executors of daily procurement work. The buyer's job responsibilities are: ① place an order and control the delivery time. ② Negotiate the delivery time, quantity and place with suppliers. ③ Check the quality and quantity of the goods. (4) Investigate the market conditions of commodities.
Defining the procurement responsibility can not only prevent the procurement staff from abusing their powers, such as taking kickbacks and asking for red envelopes, but also improve their service awareness. Only when the responsibilities of purchasing work are clearly defined can each purchasing team member perform their duties, cooperate with each other, complete the purchasing task, continuously improve the efficiency of purchasing work, and truly shoulder the heavy responsibility of saving costs for enterprises.
Summary of job responsibilities of purchasing department model essay 4
I. Purpose and function:
1. 1 can be used as a normative basis for the work of the supply department.
1.2 can be used as a measure for company leaders to evaluate the performance of the supply department.
1.3 can be used as the basis for mutual supervision and cooperation among the personnel in the supply department.
Second, centralized management.
The general manager is the superior direct leader of the supply department.
The work of the supply department is directly responsible to the general manager.
Third, job responsibilities
1, procurement planning
Responsible for the preparation of supporting procurement plan according to the material demand plan of production, general affairs, equipment and inspection departments, and organize the specific implementation to ensure the material supply in the operation process.
2, material supply:
2. 1 responsible for the procurement and supply of raw and auxiliary materials, Chinese herbal medicines, packaging materials, spare parts, office supplies, inspection supplies and fuel.
2.2 Do a good job in market research and forecast. Master the material supply situation.
2.3 Timely purchase all kinds of materials proposed in the material procurement plan to ensure reasonable price and high quality.
2.4 Be responsible for signing, managing and executing all kinds of procurement contracts, and formulate corresponding management systems.
2.5 Strictly implement the material supply system formulated by the enterprise, conduct purchasing operations according to the purchasing principle, control the material supply progress according to the production arrangement, and realize the optimal management of logistics.
3. Warehousing and settlement of purchased materials:
3. 1 Be responsible for the relevant formalities after the arrival of purchased materials.
3.2 Return unqualified products in time.
4, supplier quality audit:
4. 1 Participate in the audit of supplier quality management system.
4.2 Strengthen the management of material supply files, do a good job in material information, establish a solid and reliable material supply network, and constantly explore and optimize material supply channels.
4.3 Responsible for formulating various management systems for material procurement.
4.4 Establish a reliable material supply base, and do a good job in supplier evaluation, optimization and relationship handling together with the quality management department and other relevant departments. Make it supply materials on time, with good quality and quantity.
5. Be responsible for the warehousing business in external processing.
6. Strengthen communication and cooperation with all departments of the enterprise, deal with problems and unexpected problems in the process of production and operation, and coordinate and balance the logistics management needs.
7. Complete other tasks assigned by company leaders.
Iv. responsibilities and authorities:
4. 1 has the right to refuse to supply unapproved schemes.
4.2 Have the right to request the warehouse keeper to provide the inventory report.
4.3 Purchase right:
4.3. 1 Right to buy canteen utensils.
4.3.2 The right to purchase office supplies, appliances, labor protection supplies and tooling.
4.3.3 Right to purchase sanitary articles and appliances.
4.3.4 The right to purchase spare parts, spare parts, production equipment and maintenance materials within the company.
4.3.5 The right to purchase inspection supplies and instruments.
4.3.6 Enterprise's right to purchase fuel
Verb (abbreviation of verb) working standard
5. 1 resolutely carry out all work instructions issued by the general manager and complete them successfully.
5.2 According to the production demand plan and material inventory, formulate a reasonable procurement plan, supply all kinds of materials needed by the production and operation of the enterprise on time, with good quality and quantity, and provide material guarantee for the production and operation of the enterprise.
5.3 Strictly implement the enterprise's material supply system, abide by the procurement principles formulated by the enterprise, as well as the procurement operation, supplier management, establishment of supply channels, etc. All meet the requirements of enterprise regulations.
5.4 Be able to communicate and cooperate well with other departments, and coordinate relevant departments to deal with abnormal material supply or temporary adjustment and change of production tasks.
5.5 According to the demand plan of each department, regular orders and quantitative orders are implemented to minimize the occupation of working capital and improve the efficiency of capital use.
5.6 The supplier management measures are effective, and the established material supply channels and supply networks are stable.
Reliable, the information work of material supply and the file management of material supply meet the specification requirements.
5.7 The daily management of salesmen is strict, and the out-going personnel do not harm the interests of enterprises and violate the rules and regulations, so the work efficiency is generally well reflected.
5.8 The daily work management is organized, the office is clean, the work order is good and the efficiency is high.
5.9 Maintain good communication and cooperation with other departments at work.
Supply department workflow
The supply department is mainly responsible for the procurement of production materials and office supplies, production-related auxiliary supplies and inspection supplies, and outsourcing processing.
The planner of the supply department decomposes the purchase plan according to the purchase plan of production materials issued by the production management department, the use plan of goods submitted by each department and the inventory report, and submits it to the minister of production management department, the head of the department and the competent manager for approval and confirmation, and then issues the purchase plan to all relevant buyers. The buyer determines the supplier to purchase according to the material quality standard issued by the quality management department and the purchase plan after price comparison.
After the materials arrive, the salesman fills in the arrival notice and sends it to the warehouse together with the goods. The warehouse keeper conducts the preliminary inspection, confirms the quantity, and signs the arrival notice after verification. The third copy of the arrival notice shall be kept by the warehouse keeper, the second copy shall be sent to the finance department, and the first copy shall be returned to the supply department for warehousing inspection.
If the invoice hasn't arrived at the end of the month, the buyer will go through the formalities of temporary storage, and after the invoice arrives, it will be officially put into storage and then rushed back to temporary storage. The salesman fills in the receipt, and the person in charge of the supply department reviews and signs it. The warehouse keeper will fill in the batch number, code and inspection report number of this batch of materials and sign for confirmation. The finance department handles warehousing and settlement business according to the receipt and conformity report.
In order to ensure the quality of supply, the enterprise should establish a supplier evaluation team, which is attended by quality management department, finance department, supply department and other relevant departments to evaluate suppliers regularly. Two or more designated units shall be determined for the procurement of major materials to ensure the smooth flow of materials channels.
Supply department management system
Direct superior: general manager;
Department nature: responsible for the procurement and supply of materials, spare parts and other materials;
Management authority: entrusted by the office, exercise the management authority of procurement and supply, and undertake the obligation to implement the company's rules and regulations, management procedures and work instructions;
Management functions: reasonably organize procurement and timely supply materials needed for production;
Responsibilities of the supply department:
1 obey the unified command of the office, strictly carry out work instructions, and be responsible for all management actions of the office;
2. Responsible for the preparation of raw and auxiliary materials and spare parts supply plan. Carefully organize the supply and procurement of raw and auxiliary materials and packaging materials, and do a good job in the statistical accounting of the import, export and storage of spare parts such as raw and auxiliary materials and packaging materials;
3. Formulate the work plan and objectives of the department;
4. Understand the changes of materials and spare parts that the company needs to purchase in the market;
5. Investigate and study the laws of purchasing materials and spare parts in this industry;
6. Purchase mode setting;
7. Evaluate the capabilities of major suppliers in terms of grade, quality, delivery date, price, service and credit;
8. Inquiry, price comparison and negotiation are required before purchase;
9. Reasonable preparation of procurement plan and implementation of procurement;
10. Handle and coordinate the relationship with suppliers;
1 1. Organize the collection and analysis of material market information;
12. Check, evaluate and compare the professional level and working ability of purchasing personnel;
13. Complete other matters assigned temporarily;
1 code of conduct for employees in the supply department:
1. 1 Many important decisions that people in this position have to make are based on good common sense and logic.
Make a judgment as the basis.
1.2 The job description cannot cover all matters, and the personnel in this position should perform any official duties assigned by the purchasing manager at any time.
1.3 Full communication and close cooperation with the store is a necessary condition for the success of this position.
1.4 The success of purchasing personnel has the following seven factors, and the personnel in this position should do well:
(1) integrity
(2) Grasp the market
(3) be active and earnest
(4) strong adaptability
(5) careful calculation
(6) Careful calculation
2 procurement procedures:
2. 1 The procurement work is based on the "procurement plan" and "certification result".
2.2 The procurement of safety-critical equipment must be approved by safety regulations.
2.3 If feasible, you can entrust a material processor or purchasing agent to conduct incoming inspection, but you should form a quality assurance agreement with it.
2.4 Purchasing personnel must have the professional knowledge required for purchasing activities, be proficient in using computers to process data on information networks, and have a certain level of English and good negotiation skills.
2.5 According to the production plan, the purchasing department issues the approved basic material purchasing plan and sporadic purchasing plan, which is the "what to buy" in purchasing activities. How much is the purchase? What time does it arrive? "Basic basis.
2.6 According to the equipment classification, the purchasing department issues the basic material purchasing plan to different purchasing responsible persons.
2.7 After receiving the procurement plan, the procurement responsible personnel should carefully check the enforceability of the plan, and if there is any unenforceability, they should give feedback to the planning department in writing so that the planning department can adjust the plan in time.
2.8 The buyer will check the supplier's relevant information item by item in the purchase plan and prepare a purchase order, which shall clearly list the company code, manufacturer, specifications/models of the corresponding manufacturers, purchase quantity and delivery date of the purchased materials. When the delivery date cannot be met, it is necessary to specify a new appointment time.
2.9 Purchase orders must be standardized and approved according to the approval and signing process of purchase orders. The buyer will send the order approved by the purchasing manager or his authorized person to the supplier, and ask the supplier to sign and confirm it within the specified time. The purchase order shall come into effect after countersigning, and its copy shall be filed and properly kept by the purchasing department.
2. 10 If there are changes in the price, delivery date and packaging of the signed order, the purchasing personnel shall re-evaluate.
2. 1 1 Materials of qualified suppliers that are not included in the procurement plan are classified as risk procurement; Risk procurement can only be implemented after the application form is approved. The use of this material should be defined by the relevant technicians for specific purposes and requirements. If this material cannot be simply reused twice, it should be carried out in a controlled state.
2. 12 After the order is issued, the purchaser is responsible for tracking the order and constantly reminding the supplier to deliver the goods on time.
2. 13 when the goods arrive at the temporary storage, the buyer shall inform the temporary storage of the urgency of receiving the materials, so as to send them for inspection in time.
2. 14 The procurement of safety-critical devices must be approved by safety regulations, and it is not allowed to be purchased without approval; When materials need to be replaced due to technical improvement or other special requirements, the prescribed approval procedures must be fulfilled.
2. 15 when customers have special requirements, we can verify the conformity of purchased materials at our company or suppliers.
2. 16 external processing control
A) The purchasing team in external processing is responsible for timely and correctly applying for and delivering the technical documents, special tooling and instruments needed by external processing;
B) For key materials, outsourcing procurement personnel shall organize technical training, on-site technical guidance and first processing review for relevant personnel of outsourcing suppliers. The outsourced materials can be inspected or sent back to the supplier by inspectors or authorized personnel of the quality inspection department. The specific inspection method is proposed and implemented by the Technical Engineering Department.
C) The purchasing department is responsible for maintaining daily communication and contact with suppliers in external processing, and coordinating and solving quality and technical problems in the process of external processing.
D) Technical Engineering Department organizes external suppliers to conduct regular evaluation, organize process guidance and quality inspection, and supervise suppliers to implement corrective and preventive measures.
E) Outsourcing suppliers must provide relevant quality data in the production process according to the requirements of the company, which will be managed by the Quality Engineering Department and included in the monthly quality report of the company.
3 inspection control program
3. 1 The supplier sends the materials to the temporary storage, and the management personnel of the temporary storage shall check and register the variety, quantity and packaging when receiving the sent materials.
3.2 The temporary management personnel shall fill in the inspection sheet and send it to the quality inspection department, and the quality inspection personnel shall verify it. The quality inspection department should carry out stricter verification or inspection on the risk procurement materials before putting them into storage.
3.3 For the materials inspected in the outsourcing factory or other places, the temporary storage warehouse "receives directly" according to the qualified documents issued by the quality inspection department.