The management company's stock-out document is a reference document for approving material stock-out, through which logistics personnel ask the warehouse department for stock-out documents as stock-out documents. So, how do coal enterprises manage warehouses?

First, the analysis of the main problems existing in warehouse management

As far as the traditional warehouse management mode is concerned, all the work such as posting and preparing reports is manual operation.

Its managers have to sort out the incoming and outgoing documents every day, sort out the data, record it in the account, and then sort out the data manually at the end of the month.

There is no doubt that this management method is very error-prone. First of all, in the process of processing and counting relevant data, due to the heavy workload and complex business, the period of its managers is very long and the accuracy is relatively poor. Secondly, because we can't enjoy the material inventory data, the company manager, the planner in charge of materials and the manufacturing department can't grasp each other's inventory status at the first time and analyze it from the perspective of the company's production and operation, which is likely to lead to some unnecessary losses.

Generally speaking, for company managers, in order to ensure the smooth progress of production activities, they tend to choose? More is better than less. Although the error rate is reduced, this method has caused too much material inventory and occupied too much money.

Therefore, the traditional manual management operation mode has great disadvantages, on the one hand, its efficiency is not high, on the other hand, its information dissemination is lagging behind, it is difficult to effectively meet the management needs of the company, which hinders the company's sustainable development. In view of this, the information construction of warehouse management has become a top priority.

Second, the system design and implementation

1. Analyze each link of the system.

The first link: incoming goods and delivery.

The procurement channels here generally refer to the following points: direct procurement, bidding procurement, agency procurement, etc.

If a purchase order is executed, it must be submitted to the relevant company first, and then the receiving company will form a receipt notice and deliver it to the warehouse management unit.

The receipt notice thus formed generally has the order number on it.

On the other hand, the ordering unit should inform the quality inspection unit of the enterprise to inspect the items to be purchased, and pay special attention to the problem that the inspection report must indicate the order number.

The warehouse management unit must prepare the receipt document, which must be marked with the order number, and also generate the receipt document with signature and seal, and provide it to the material supplier at the first time.

The second link: material warehousing.

In this stage, the warehouse management unit needs to send a notice to the quality inspection unit, so that the quality inspection unit can carry out the corresponding inspection on the incoming materials, handle the warehousing through the inspection sheet, and provide the inspection report at the same time. The warehouse unit should carefully check the quality inspection sheet and sign it before entering the warehouse.

The third link: customers return goods to the warehouse.

There are two situations here, the quality is not up to standard and the supply quantity is higher than the contract quantity.

For the materials in the first case, the warehouse management unit should carefully prepare the receipt according to the contract and the customer's quality certificate, and provide the customer with the receipt certificate.

In the second case, the management unit should carefully prepare the material receipt according to the contract number and the customer feedback form, and provide the customer with the receipt certificate on this basis.

The fourth link: outbound management.

(1) problem.

The enterprise management unit sends out delivery instructions, and then the warehouse management unit carries out corresponding work according to the received instructions and marketing plans, and forms an outbound order, and forms packing details, which are then handed over to customers.

Here, the management company's stock-out document is a reference document for approving the stock-out of materials, and the logistics personnel ask the warehouse department for the stock-out document as the stock-out document through this document.

(2) Waste disposal.

For obsolete and overstocked materials, if they have no value, you can fill in the scrap outbound order.

The backlog of materials here mainly includes two types, namely, entrusted custody and contract procurement, and corresponding systems should be designed in turn to deal with it.

(3) Special outbound.

When emergency materials leave the warehouse, there should be emergency distribution design and distribution methods to meet special needs.

2. System function design.

First, the system function setting and data maintenance module.

In the development process of enterprise warehouse management system, relevant staff can customize all supervision rules, such as adding users, logging in, etc.

Users can form a unique label according to each batch of products and define its serial number according to their own needs. In this way, different products can get corresponding coding regulations.

This will certainly provide customers with favorable conditions, so that they can easily search the information of various products in the database and supervise various operations.

Second, the procurement management module.

(1) Purchase order, if the enterprise needs to purchase materials, in this case, it can be filled in, but it will not interfere with the inventory; (2) Purchasing and receiving goods: after the above orders are passed and the goods arrive, label the goods first, and then scan the code on the receipt to let the inventory enter; (3) Other warehousing, mainly including returning lent materials, etc. , just fill in the receipt.

Third, the warehouse management module.

(1) When products are put into storage, the corresponding receipt number will be formed after the materials are put into storage. Specifically, materials can be returned or put into storage normally.

In order to fully ensure the safety of enterprise materials, quality inspection is the key, and it can only be put into storage under the premise of having coal safety signs, three certificates, specifications, names, models, quantity and quality, and inspection reports (provided by quality inspection units); (2) Product delivery, which can generate delivery numbers and distinguish various delivery channels; (3) Inventory management: there is no need for manual management. Inventory of different materials will be automatically generated when the materials are in and out of the warehouse, providing conditions for query; (4) special product warehouse, which can design virtual warehouse management for all kinds of goods to meet the needs of customers to distinguish material varieties; (5) Entrust the product library, that is, manage and settle sales according to the agreement; (6) Inventory management, users can count materials regularly or irregularly and generate corresponding documents, which greatly improves the speed of this business; (7) Inventory alarm: a certain threshold is set for the inventory of material varieties, and the system will give an alarm when the actual quantification cannot be met.

3. Production report module.

In this system, various material reports can be automatically generated, and users can also customize a series of reports.

4. Generate query statistics module.

System developers can develop different types of query modules, mainly involving inventory, purchase orders, sales orders and many other query modules.

All the above queries can be realized according to the conditions met by the product, including delivery time, customer, serial number and so on.

Thirdly, the research of system realization.

This part mainly includes the system structure, design platform and related tools.

Details are as follows: 1.

This system is based on mode, which fully integrates the database with two technical methods, and finally forms a new technology, and its development and application environment are separated.

This system has many advantages, on the one hand, the data is real-time, on the other hand, it is easy to track the data.

2. System design platform and related tools.

In the process of design and development, it is mainly based on the platform, the application language is and the application database is.

The whole system mainly includes three layers: data layer, business logic layer and user interface layer. The former belongs to the internal database, while the second is mainly responsible for data access and delivery to the user interface.

Generally speaking, the system we developed and designed has high applicability to current coal enterprises.

By realizing electronization in every link involved in material storage, the quality of storage management will be greatly improved and the workload and burden will be greatly reduced. At the same time, it can also provide an effective basic reference for the company's leadership to calculate product costs and reduce operating costs.

In addition, the system has the advantages of ideal openness, easy maintenance, upgrade and optimization, which lays a foundation for fully ensuring that enterprise leaders and relevant units can grasp the material inventory information in real time.

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