What are the writing essentials of e-mail?

First, you must enter the e-mail address of the recipient in the To box in the header column. The content of the "subject" box should briefly summarize the content of the letter, which can be a short word, such as greeting; ; It can be a noun phrase or a complete sentence, but the length is generally not more than 35 letters. The contents in the Subject box should not be ambiguous. Expressions such as news about the meeting should be changed to cancel the meeting tomorrow. Generally speaking, as long as the words and proper nouns at the beginning of the sentence are capitalized. Another more formal format can capitalize the first letter of each word, except prepositions, conjunctions or articles with less than 5 letters, such as new email address notification. No matter whether the content of the visual letter is important or not, you can also add URGENT or FYI (for your reference) at the beginning, such as: URGENT: Submit your report today!

E-mail generally uses informal style, so the salutation before the body usually does not need to use expressions such as "Dear Mr. John". You can call peers, friends and colleagues by their first names, but it is best to use titles and surnames for elders or superiors. For example: Tommy, or Mr. Smith.

Another feature of e-mail style is simplicity and readability, and long content can be sent as an attachment. Most of a paragraph consists of only one or three sentences. A polite ending at the end of a letter is usually very concise. It is often just a word, such as "thank you", "best" and "cheers", and it is not necessary to use "sincerely yours" or "most sincere greetings" in general letters. There is generally a blank line between the address and the text, between paragraphs, between the text and the letter tail, and no space is needed at the beginning. For example:

Jimmy,

I received your memo and will discuss it with Eric on Wednesday.

The best,

David

Some abbreviations consisting of initials or pronunciations are also popular among e-mail users, such as:

Evening: Do you want to go out tonight?

Laugh out loud

Oh, I see.

MS: That's exactly what I think.

Brb: I'll be right back.

See you tomorrow.

Thank you for your help.

Gr8: Great.

By the way

In my humble opinion

As soon as possible: as soon as possible.

In addition, in order to add emotional color to the boring words, netizens also created a small symbol to express their feelings, which is called smiley in English. For example,:-stands for "I'm smiling about it",:-stands for "I'm sorry about it".

The above abbreviations and symbols should be based on the specific situation and should not be abused.

The informal stylistic features of e-mail do not mean that its writing can be sloppy, especially when writing letters to elders or superiors or writing business letters. After writing the letter, be sure to carefully check the spelling, grammar and punctuation errors. Of course, the "spell check" function of software such as Outlook Express can help you.

In addition, you can also refer to:

/Class/ Business English/