Take Wuhan University as an example. After freshmen enter the school, departments (training units) should review their qualifications according to freshmen's files and other materials within the prescribed time limit. If fraud is found, it should be reported to the admissions department in a timely manner; If it is found that the archival materials are incomplete, it shall promptly urge the school or unit where the students are located to make up for them.

If it is really impossible to fill in due to objective reasons, it should be indicated in the student file directory and explained when the file is handed over. After the qualification examination of freshmen is completed, the department (training unit) will preliminarily sort out and file the freshmen's files and establish the students' files. After the freshmen formally obtain their student status, the department (training unit) will hand over the freshmen's files to the student employment guidance service center, which will file them in a unified way according to the students' student status and centralize and standardize management.

Extended data:

Relevant requirements of college students' archives:

1, all departments (training units) should regularly hand over the archival materials formed by students during their stay at school to the student archive room of the student employment guidance and service center for archiving, and the student archive room will sort out, file and archive them in time.

2, graduated national defense students, their files transferred to the school's college student reserve officer selection and training office for file transfer procedures; Students who are employed or recruited in Tibet are transferred to the archives according to the signed orientation or training contract.

3, students transfer (in, out), major in school, repeat, part 2, postpone graduation, the school management department should send the Notice of Change of Student Status to the student employment guidance service center in time, and the student employment guidance service center should do a good job in sorting and forwarding the student files in time according to regulations.

Baidu Encyclopedia-Wuhan University Student Archives Management Measures