The designated personnel will convert the official document into a standard format file, and send this file to the designated stamp person for stamping and encryption. After affixing the official seal, you can browse the document. After confirming that the seal is correct, select the receiving unit to send through the distribution settings. The receiving units can be single or multiple or grouped. & lt/SPAN>。 & lt/p & gt； 1.5. 1. 1

After the official document is issued, users can complete the format file generation through the Scholars Format Conversion Tool (SEP Writer) in the related links. The converted format file can be stamped to form an official document, while ensuring remote version transmission.

1.5. 1.2 document sending registration

Users register the sorted documents into the electronic document transmission and exchange system, and record the information of document elements. It mainly completes the entry of relevant official document elements and uploads SEP files to the server.

1.5. 1.3 seal encryption

For those who have the stamp authority, the format file can be stamped and encrypted on the machine with encryption equipment installed. Since then, the official document has been formed, and the whole process is protected by encryption equipment. When browsing official documents, the official seal has been blurred, but the printed style is clear.

1.5. 1.4 file sending

If the seal and encryption are successful, the recipients can be selected according to the specific official document, and the printable number of each recipient can be set to send.

1.5. 1.5 receipt management

The system can track the official documents that have been sent, and through receipt management, the sender can master the handling of official documents well. If the other party has received the official document, has it been signed for? And can conveniently count the receipt of the receiving unit.

1.5.2 official document reception

Users with receiving authority enter the electronic official seal system to receive documents. After receiving the document, they first browse and confirm the information of the document elements and the document text, and then sign for it after confirming that the content is correct. Only after signing can it be printed and restored as a paper document. If the business needs it, the file can be decrypted or forwarded according to the regulations. In addition, the system has a message prompt function, which is convenient for users to process official documents in the first time.

1.5.2. 1 official document reception

The receiving of official documents is completed automatically by the system. Once a new message is received, the system will automatically give a message prompt.

1.5.2.2 receipt of documents

The receiver can sign or reject the received documents. After signing, the system will automatically send the receipt information to the sender for document tracking. Communication that does not meet the requirements can be rejected, and the reasons for rejection need to be filled in.

1.5.2.3 file processing

After the user signs for it, the document can be processed and the number of printable copies is limited by the sender. In addition, no matter what the user does to the document, the document is always encrypted. Finally, in order to reuse the data in your own office automation system, you need to decrypt the official documents.

1.5.3 query statistics

Through the combination of application support platform and scholar's core technology, the function of document retrieval and query is realized, which is convenient for users to track, find and manage documents.

The statistics function can generate various reports according to business requirements.

1.5.4 electronic official seal management

Based on the unique electronic seal technology and security processing technology of Shusheng Company, the electronic seal is realized on the Sep format document of Shusheng Company. The electronic seal has the characteristics of indivisibility, fuzzy display, security and real display after paper printing, which fully guarantees the authority of the seal user and the standardization of electronic documents. The electronic seal must take the official seal of the physical object as the template, and the image source of the seal is obtained by scanning the impression of the physical seal, so as to ensure that the electronic seal and the physical seal are completely consistent in image characteristics. The electronic seal is generated by hardware encryption. When making the electronic seal, you can specify the use range of the electronic seal (binding the encryption card), which further improves the security of the electronic seal in the use process. The electronic seal is stored on removable media (USB flash drive is recommended). When making an electronic seal, you need to specify seal elements such as seal name, manager and approver. The seal administrator can make multiple seals through the electronic seal making tool according to the actual business needs. 1.5.5 full-text retrieval

Scholar SEP file supports full-text retrieval, which can be combined with mainstream full-text retrieval engines (or users' own full-text retrieval engines) to realize high-speed and accurate retrieval of SEP massive document information. The retrieval results can be highlighted in the SEP file.

1.5.6 system log management

The system log is used to record the relevant information of the system operation and monitor the system operation. When the system has problems, it can help the customer's computer administrator to quickly judge the system failure; User log is used to record all the operations of users on the system, and all the behaviors of users in this system can be monitored through user log management; The seal log is used to record all the operation records of the seal for future query and statistics.

1.5.7 system management and maintenance

System management includes the management function of the whole electronic document transmission system, and it is an auxiliary management tool to help the electronic document transmission system run normally. System management functions include user management, role management, authority management and system parameter management. This module completes a lot of parameter configuration, reduces the maintenance work of the program, strengthens the portability and reusability of the system program, and facilitates the implementation and maintenance of implementers or users.